Executive Assistant - Edmonton, Canada - Alberta College of Massage Therapy

Alberta College of Massage Therapy

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Works directly with the Director of Education, Academic Director, Finance Manager and Clinic Manager to support administrative processes.

Organize credit card receipts for leadership team.
Ensures all instructor documentation is received and accurately filed.
Provides guidance to clinic clients, books treatments and manages student shift changes.
Answers phone calls
Assists in processing credit card payments and recording deposit slips.
Books instructor travel.
Coordinates the administration and booking of board examination trips.
Creates instructor contracts for approval.
Compiles and disseminates surveys to instructors, students, and stakeholders where applicable.
Supports the compilation of attendance reports for virtual and inperson classes.
Keeps all information received detailed and confidential.
Supports data entry, branding, and formatting for the management team.
Assists in the delivery of remittance notices for vendor payments.
Works in cooperation with the Facilities and Procurement department to coordinate student and faculty supply shipments.
Assists in the preparation of campus visits, trade shows, and virtual open houses where applicable.
Prepares Continued Education Instructor Letters.
Receives and disseminates physical mail.
Coordinating campus bookings for external renters of HWCC Campuses.
Performs general office work including liaising with and supporting other staff members.
Orders clerical supplies and keeps track of office inventory such as but not limited to stamps, bathroom supplies, bubble mailers etc.
Assist with meeting minutes.
Other duties as assigned.