Highway Engineering Administration - Vaughan, Canada - 407 ETR

Description

Position Summary:

Reporting to the Director, Infrastructure, the role involves assisting the Highway Operations department with various administration duties including, but not limited to:

• Typing, filing, and photocopying
• Updating manuals and preparation of letters/documents
• Data entry, contract preparation, and quotation requests
• Purchase orders, corridor management, and permitting

Position Responsibilities:

• Input field data, invoices, payment, and other information into Excel Spreadsheets and databases
• Provide accurate, organized, and efficient administration support to the Highway Technical Services team
• Summarize information for the Sr. Manager, Highway Technical Services
• Assist with filing encroachment applications/permits, drawings, and other records
• Digitizing records and drawings as well as drawing inventory clean-up
• Assist with the preparation of purchase orders and procurement documents
• Updating manuals and spreadsheets
• Maintain and update electronic and hard copy filing systems
• Develop and prepare a variety of documents, reports, and forms
• Assist in the preparation of tender packages to send to contractors

Qualifications/Experience:

Business Administration: 2-year Program or equivalent experience

Civil Engineering Technologist: 2 or 3-year Program

Skills Required:

• Excellent documentation, communication, and organization skills
• Detail-oriented and committed to accuracy
• Experience with Microsoft Excel, Access, Word, PowerPoint, and Visio
• General knowledge of accounting, accounts payable, and cost reporting/tracking is an asset
• Team player capable of working independently
• Ability to prioritize and work well under pressure
• Strong interpersonal, decision-making, and problem-solving skills
• Flexibility in duties performed

About the Program:

Purpose: Our program aims to bridge the gap between education and professional life. As a summer student, you'll gain hands-on experience, learn from industry experts, and contribute to real-world projects.

Eligibility Criteria:

• Underrepresented Group: We encourage candidates who have identified themselves as part of an underrepresented or marginalized group to apply
• Age Requirement: Applicants must be 18 years of age or older
• Enrollment: Currently registered in full-time studies at a post-secondary institution (college or university)
• Proof of Enrollment: Provide proof of enrollment in your full-time post-secondary studies
• Availability: Available Monday through Friday during business hours from May to August

Why Choose 407 ETR:

• Inclusive Environment: We foster an inclusive workplace where diversity is celebrated. Your unique perspective matters to us
• Mentorship: Our experienced professionals will guide you, helping you develop skills that will serve you well throughout your career
• Impactful Projects: Contribute to projects that matter. Your work will directly influence our operations and community

Selection Criteria:

• Returning Students: We value continuity. Returning students will be considered for the program
• Outreach Program: Our collaboration with the registrar's office at post-secondary educational institutions ensures that this program serves as an outreach opportunity
• Career Reflection: As part of the interview process, we'll ask you to reflect on what you hope to gain from this opportunity and how it aligns with your career path