Design Administrator - Vancouver, Canada - Kelly Deck Design

Kelly Deck Design
Kelly Deck Design
Verified Company
Vancouver, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

We are looking for a quick thinking, highly accountable, well-organized individual to fill the role of Design Administrator at Kelly Deck Design.

This person is passionate about creating order from chaos and thrives in a busy, changing environment. They easily shift gears, maintain a calm disposition and keep focus on the most important tasks at hand. They are very good with the public and able to navigate many personalities with ease.


Work Hours:

Monday to Friday 9 am - 5 pm

  • Front line calls/scheduling with clients, vendors and trades on behalf of the design team
  • Office Administration and care maintaining supplies, general cleanliness and overall office organization
  • Preparing meeting rooms for meetings
  • Preparation of documents/databases required for interior design construction
  • Assisting design team in obtaining prices, samples etc for design projects
  • Processing payments and reconciling visa transactions
  • Management of sample and literature library
  • Coordinating meetings with sales reps for design team
  • Pickup and delivery of items as required
  • Production of expense reports for the design team
  • Maintain project, vendor, client lists/database
  • Maintaining digital templates/document
  • Providing executive support to director as needed
  • Purchasing and returns for projects as needed

Minimum Qualifications:


  • Diploma or certificate in business administration or a relevant field.
  • 23 years working experience in a high pressure, project based, fast paced and detailed oriented office
  • Exceptional time management and task prioritization skills
  • Exceptional knowledge of MS Office Suite
  • Exceptional knowledge of Google Calendar/Mail/Drive
  • Valid BC drivers license

Preferred Qualities:


  • Accurate and precise data entry skills
  • Extremely organized with strong attention to detail
  • Be able to work independently and in a fastpaced, team environment
  • Ability to multitask many different tasks/projects
  • Interest in working in a creative field
  • Positive, proactive and helpful to the team
  • Ability to liaise well with the staff, clients and reps
  • Desire to better the everyday operations of the firm

Schedule:

  • Monday to Friday

Work Location:
One location
More jobs from Kelly Deck Design
See all jobs of Kelly Deck Design