Office Coordinator - Vancouver, Canada - UBC Properties Trust

UBC Properties Trust

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

The Team

The Opportunity

Key Responsibilities

Responsible for maintaining a clean and professional office space: including kitchen, boardrooms and storage spaces
Responsible for keeping the office resourced and equipment maintained, working with vendors and service suppliers
Process assignment of lease sales and sales discharges, ensuring documentation is accurately recorded and deadlines are always adhered to
Responsible for incoming and outgoing mail and couriers
Assists with invoicing coding and approval
Manages scheduling for shared boardroom calendar
Manages purchases and reconciliation of corporate credit card
Maintains phone lists, offsite and onsite record management (Iron Mountain)
Every day administration of parking, event registration, offsite room bookings, and Rogers (corporate cellphone)
At times may be asked to trouble shoot and report basic technology issues, as well as order and maintain IT assets
Assist with onboarding and offboarding staff (with the Manager of Corporate Services)
Assists with Board logistics and material assembly and distribution
Minute Committee meetings (IT, OHS and Social Committees)
Other projects and duties, as assigned

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Competencies and Qualifications

Bachelor's degree (or equivalent work experience)
Diplomatic, discrete with confidential or sensitive information
Excellent communication skills (written and verbal)
Flexibility to adjust to dynamic work environment
Complaint management experience is preferred
Intermediate to Advanced skills in Microsoft Office is an asset
Knowledge and experience of UBC is an asset
Experience with realestate development and property management organization and administrative systems is an asset

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