Judicial Secretary - Toronto, Canada - Ministry of the Attorney General

Ministry of the Attorney General

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Effective January 1st, 2024 the salary range for this position is $28.14 to $32.82 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions.

The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.

If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Superior Court of Justice or Ontario Court of Justice.

Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code.

Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: You will:

type and transcribe (from handwritten notes) correspondence, judgements and legal documents

- edit and compose correspondence
- provide reception services and arrange appointments
- maintain and manage judges' calendars and schedules, and arrange for travel
- process invoices and travel claims, maintain expense accounts
- provide support to judges on committees
- process mail, maintain filing system and access information on databases

How do I qualify?:

Mandatory:

You have typing skills to 50 words per minute (You will be tested during the interview assessment phase)
You have dicta skills to 70% accuracy

Communication Skills:

You have written communication skills to compose correspondence and transcribe judgements
You have oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
You have the ability to receive and screen telephone calls and visitors using tact and discretion
You have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders (e.g. the judiciary, the legal profession, staff members and the public)

Technical Knowledge and Experience:

You have demonstrated legal secretarial and administrative experience
You have knowledge of legal office systems, financial processes and court systems
You have the ability to work within court procedures including knowledge of legal terminology and documents

Judgement, Organizational and Analytical Skills:

You have proven organizational skills and ability to work independently
You can prioritize, multitask and complete work to meet deadlines
You have the ability to research and respond to inquiries and resolve conflicts successfully

Computer Skills:

Additional Information:

Address:

1 English Permanent, 361 University Ave, Toronto, Toronto Region, Criminal Record and Judicial Matters Check
4 English Temporary, duration up to 5.5 months, 361 University Ave, Toronto, Toronto Region, Criminal Record and Judicial Matters Check

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions

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Schedule:

3.7
Category:
Legal Services
Posted on:
Wednesday, May 8, 2024
Note:

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.