Administrative Support V - Grande Prairie, Canada - Alberta Health Services

Alberta Health Services

Verified Company

Grande Prairie, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Your Opportunity:

Manages various schedules by coordinating resources and determining appropriate timing and priority Composes memos and letters for signature, proofreads prepared correspondence for accuracy, grammar and proper format Determines priority of incoming tasks and responsibilities Reviews and guides portfolio and/or departmental administrative support staff on form, accuracy and content of correspondence that requires executive signature Composes, edits and formats documents, reports and correspondence according to established templates, procedures or specific instructions Enters and tracks action requests and updates on the tracking system and bring forth due dates Prepares and disseminates agenda and minutes to support operational functions Follows up with various stakeholders to resolve issues and discrepancies Provides comprehensive administrative support for Zone Clinical Department Executive Committees Provides support to Zone Clinical Department Head for Physician Periodic Review and Performance Assessments, including tracking, meeting arrangements and document submission Provide support for meeting including meeting organization, minute taking, document preparation and necessary follow-up as required Completes the end to end process of quality assurance by tracking data in a system or across multiple systems internal and external to the organization Gathers, compiles and formats data or information, generates and prepares reports from information Respond to internal and external client inquiries through reporting, researching and working with other departments in order to ensure positive functionality of the programs Prepares reports and any ad hoc reports as requested and special projects to assist the Manager/Director in decision making

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support V
Union: AUPE GSS
Unit and Program: North Zone Medical Affairs
Primary Location: Grande Prairie Rgnl Hospital
Location Details: As Per Location
Multi-Site: Not Applicable
FTE: 1.

00

Posting End Date: 26-JAN-2023

Employee Class: Regular Full Time

Date Available: 13-FEB-2023

Hours per Shift: 7.75
Length of Shift in weeks: 2
Shifts per cycle: 10
Shift Pattern: Days
Days Off: Saturday/Sunday
Minimum Salary: $27.89
Maximum Salary: $33.92
Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

Four years of related health care experience Three to five year's administrative experience with excellent analytical and problem solving skills.

Considerable working knowledge of general of AHS systems and processes Considerable working knowledge of office software databases (Outlook, Excel, Word, Access) in order to respond to action requests and to prepare and edit correspondence and respond to stakeholder inquiries.

Excellent written and oral communication skills

Preferred Qualifications:

Business administration diploma. A combination of education and experience may be considered.