Operations Assistant, International - Red Deer, Canada - Red Deer College

Red Deer College

Verified Company

Red Deer, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Information

Position Title

Operations Assistant, International
Position Summary
Do you have an interest in Administrative work with a passion for student success? We have a great opportunity for you to join our team in a termcertain role as our Operations Assistant, International.
The Operations Assistant is an efficient and technically skilled generalist that supports the overall operations of the International Division. Reporting to the Director of International Education, this role will contribute to supporting work across the Division and will perform a wide variety of logístical, operational, and administrative support tasks, ranging from complex to routine, all of which contribute to the efficient and professional operation of this department. The incumbent must have the ability to interpret and make decisions in accordance with procedures and practices of the organization and must be flexible and demonstrate the ability to maintain confidentiality, diplomacy, and tact at all times.
Position Responsibilities

Divisional Operations

Updates and revises documents and forms to be used within the International Division
Supports the management of the International Division's general inboxes
Organizes special events as required by the International Division, which includes booking facilities, making catering arrangements, scheduling participants, etc.
Supports the successful delivery of inperson or virtual events by managing the event registration process, coordinating promotions and communications, and preparing materials as required

Administrative Support to Director, International Education & International Recruitment Manager

Manages the extensive and constantly changing schedules of the Director and International Recruitment Manager by identifying priorities and organizing workflow activities to ensure that competing demands are appropriately managed
Prepares, gathers, and relays confidential information and material on a regular basis
Drafts correspondence, documents, and communications on behalf of the Director and International Recruitment Manager to internal and external groups
Makes all arrangements for any travel required by the International Division staff
Monitors the International divisional operating budgets
Maintains a comprehensive budget tracking spreadsheet and consistently reconciles this with data available through Financial Service's Online System

Required Qualifications

Two (2) years of postsecondary training, completion of a community college certificate including trades apprenticeships or equivalent in preferable business, management, or related field
23 years related experience

Preferred Qualifications

Four (4) year undergraduate degree, or three (3) year undergraduate degree plus one full additional year of University in a related program representing four years of study or equivalent in Business, Management, or related field
Advanced computer and technology skills, especially with Microsoft Office
Ability to understand and navigate the administration of a postsecondary educational institution
Experience preparing meeting agendas, minutes, letters, and memos accurately and error free

Salary or Hourly?

Salary
Salary
Starting at $26.75 per hour
Benefits and Compensation Information
An additional 8% of the hourly rate in lieu of vacation. Eligibility to access benefits is dependent upon the CUPE Collective Agreement.
About Red Deer Polytechnic
Focused on advancing the economic and social priorities of Alberta,

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Red Deer Polytechnic (RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Extended Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities.

Red Deer Polytechnic's main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.
Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our

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polytechnic community.Posting Detail Information

Competition Number

2023C032
Employment Type
Term-Certain Part-Time
Number of Vacancies
1
Desired Start Date
07/04/2023
Position End Date (if termcertain)
06/28/2024
FTE

- .50 FTE
Hours of Work

17.5 hours a week. Normal working hours are between 8:30 am and 4:30 pm, Monday to Friday. Hours will be scheduled dependent upon operational needs.
Open Date
06/13/2023
Close Date

Open Until Filled