Scanning/digitization Clerk - Winnipeg, Canada - Canadian Lutheran World Relief

Description

SCANNING / DIGITIZATION CLERK - JOB POSTING

Canada Summer Job Placement

Job Title:
Scanning and Digitization Clerk

Term: 8 week term (35 hours per week)


Location:
Winnipeg, 185 Carlton Street


Reports to:
Senior Director, Finance and Operations

Closing Date:
June 9, 2023 or until the position is filled

Start Date:
Flexible - as soon as possible

Join a team that works towards creating a world where people live in justice, peace, and dignity. Canadian

Lutheran World Relief (CLWR) is a charitable not-for-profit organization that challenges the causes and responds to the consequences of human suffering and poverty.

CLWR is fully committed to creating and maintaining an equitable, diverse and inclusive environment that is accessible to all. Working for CLWR provides a competitive salary, a supportive work environment and excellent learning opportunities.

It is expected that all employees agree with CLWR's Mission Statement, Code of Conduct, and can work with its mandate within a faith-based environment.

JOB SUMMARY

• The Scanning/Digitization Clerk is a fulltime, term position (8 weeks) sponsored by the Canada Summer Jobs_
• Initiative, that reports directly to the Senior Director
• Finance & Operations of Canadian Lutheran World Relief._
• This position will provide digitization and administrative support to the Operations and other departments_

- (Finance, Donor Relations, HR/Board Governance) and will support CLWR's efforts to go paperless; perform a wide_
- variety of support duties including but not limited to faxing, scanning, photocopying. The Digitization Assistant will_
- work with sensitive materials that require care and handling. Experience in a professional setting would be_
- considered an asset. Judgement is needed to determine if a document is considered an irreplaceable document._

Core Competencies:

self-starter, forward-thinking, highly organized, attention to detail, elevated computer competency, highly collaborative, excellent communication skills, adaptable, and a willingness to learn.

Scanning / Digitization Clerk Job Posting - Canadian Lutheran World Relief

EDUCATION, EXPERIENCE AND SKILL REQUIREMENTS

• Eligibility requirements _
• To be eligible, "youth" must_

- _Be between 15 and 30 years of age at the beginning of the employment period;_
- _Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of employment._
- _Have a valid Social Insurance Number at the start of employment and be legally entitled to work in_

• Canada in accordance with relevant provincial or territorial legislation and regulations._

- _International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa, youth visa or work visa are ineligible._

• Minimum knowledge (formal education/general knowledge) required:_
• A secondary school diploma or equivalent_
• Minimum experience required:_
• Experience archiving files and creating digital access would be an asset
• General office experience handling physical documents such as photocopying and scanning documents
• Technical skills required:_
• Ability to read rapidly to determine document importance and relevance
• Excellent written and oral communication skills
• Proficient in the operation and use of Microsoft Office products
• Other skills or requirements:_
• Eligible to work in Canada and live in Winnipeg (refer to "eligibility requirements" above)
• Ability to convey a high degree of commitment and passion for the mission, vision, and values of CLWR
• A high level of professionalism, integrity, respect and confidentially is a must
• Strong organization skills with proven ability to prioritize
• Ability to plan and organize tasks, anticipate requirements and ensure that user group needs are met
• Problem identification and problem solving skills
• Well developed and demonstrated interpersonal skills
• Ability to work in person in an office environment either independently and/or within a team environment
• Possess exceptional organizational, time management, and prioritization skills
• Ability to prioritize work and effectively work with frequent interruptions, noise, and nearby distractions
• Quick to take the initiative and make appropriate decisions
• Working Conditions:_
• Manual dexterity required to use desktop or laptop computer
• Lifting or moving up to 15lbs may be required

Scanning / Digitization Clerk Job Posting - Canadian Lutheran World Relief

KEY RESPONSIBILITES:


Scanning/Digitalizing
By following best practices for document and file security for both paper and digital documents

• Receive, read, interpret and sort files and