Administrative Assistant - Whitehorse, Canada - The Plumbineers

Description

The Plumbineers Plumbing and Heating/The Plumb Shack is looking for a an Administrative Assistant to join our Whitehorse based team

Result Statement:

Excel as a professional and innovative Administrative Assistant for The Plumbineers/The Plumb Shack as you run day to day operations and support the Office Managers. This is achieved by progressive thinking, compliance, and accuracy in the core responsibilities - customer relations, clerical duties, and supporting tasks.

The position requires diligence with attendance, attention to detail, and excellent customer service. As this is a growing position, there is great potential of advancing through the company to higher level positions.

Work Listing:

General:

Utilize software, computers, telephones, copy machine, and other standard office equipment

Learn and operate according to office routines and systems

Ensure guidelines, policies, and procedures are followed according to the company standards

Represent The Plumbineers/The Plumb Shack in the development of new and existing client and supplier relationships

Clerical:

Prepare, edit, and review office correspondence

Assist with office operations including resources and supplies, licenses, subscriptions, equipment, insurance, and compliance

Accurate and timely receipt keeping

Scan documents

Maintenance of Plumbineers/Plumb Shack email inboxes

Upkeep and proper use of business systems including but not limited to:

Timesheets

Online and physical files

Trackers

Sign out sheets

Create and update SOPs as they relate to duties within the Admin position

Assist with process client payments

Price job materials and data entry

Support the development and online publications of advertising

Fulfill The Plumbineers/customer orders by picking orders from warehouse stock and researching/ordering new products

Warehouse:

Organize and maintain warehouse inventory

Accept and process deliveries

Supporting Tasks:

Answer customer/public inquiries via email and telephone

Maintain Plumbers scheduling app.

Assist with permitting for plumbing and heating work

Assist with creating client quotes in QuickBooks

Communicate, provide, exchange, and verify information to necessary staff to allow them to complete daily tasks

Review and enter employee timesheets

Assist with project tracking and coordination

Process and invoice picklists using Square

A candidate with experience in scheduling, permitting, and QuickBooks would be considered an asset. We are looking for someone who displays traits such as problem solver, self starter, and someone who works well in team environments.

The Plumbineers/The Plumb Shack offer competitive wages based on knowledge and experience. We also provide all permanent full time employees with extended Health Benefits.

Normal working hours are Monday to Friday, 7:30am to 4:30pm with an hour lunch.

If you feel you would be a good addition to our team please email your resume to