Office Assistant - Markham, Canada - Maestro PMS

Maestro PMS

Verified Company

Markham, Canada

1 day ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Us

Northwind is an established, leading provider of Hotel and Resort Property Management Software Solutions to the Independent Full-Service Hospitality marketplace.

Our clients are boutique hotels, destination resorts, and multi-property groups.

Since 1978, our ability to deliver superior technology and unparalleled support has helped empower hundreds of hotels and resorts internationally to increase operational efficiency, improve guest service and maximize revenue.

Our Maestro PMS Cloud and Windows offerings are recognized among the best in the industry and we continue to develop new ideas and products to bring value to our current clients and stay competitive to attract new ones.

Northwind is a well-established profitable company that is looking for aggressive growth. Self-motivation and attention to clients' needs will ensure your success.

The Office Assistant is the perfect fit for someone who has exceptional organizational and communication skills. Must be a reliable and trusted team member who is proactive and has a solutions-oriented mindset toward all responsibilities.

We are looking for a strong office assistant to help with various administrative tasks and also work collaboratively with Projects and Sales teams by facilitating travel schedules, documents and bookings.

Key Responsibilities

General Reception Duties
Greet guests
Accept packages
Receiving and sorting daily mail
General office filing
Oversee office supplies needs
Oversee company cafeteria needs
Order office lunches for guests, and staff lunches
Answer general office calls, cover for admin and sales calls as needed
Maintain the overall presentation of the office
Assist Projects and Sales with Travel Planning & Administration
Daily monitoring of Project Schedule for travel requirements 2+ weeks in advance
Preparation and submission of travel cost estimates for client approval
Work with company travel agency as needed
Follow up with the client for estimate approval
Manage travel logistics & reservations / follow up on any changes as needed for:
Flight bookings
Ground transportation
Hotel accommodations
Preparation of all travel documents and delivery to travelers
Communicate with clients & Northwind staff as needed to confirm detail on all of the above
Assist in other office duties as departments need generally involving typing of documents.