Administrative Assistant - Abbotsford, Canada - Ranj Takhar, Personal Real Estate Corporation

Description

Administrative Assistant Job Description - Transaction Coordinator

Successful & fun real estate team is seeking a self-starter with an exceptional eye for detail to support daily operations by performing many administrative tasks.

The part-time role is responsible for performing administrative & customer service duties by answering calls, lead tracking systems, ordering supplies and performing clerical functions such as copying, filing, mailing and scheduling meetings.

This requires an individual with strong time-management skills who can prioritize projects to meet deadlines in a fast-paced and team-oriented environment.

This position would offer 20-25 hours a week to start, with room to grow.


Responsibilities:

• Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
• Coordinate title/escrow, mortgage loan and appraisal processes.
• Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.
• Regularly update & maintain communication with clients, agents, title officer, lender etc.
• Submit all necessary documentation to office broker for file compliance.
• Coordinate moving/possession schedules.
• Schedule, coordinate closing process.
• Input all client information into client database system & transaction management systems.
• Schedule 30 Day, 90 Day & 120 Day client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals.
• Assist in the purchasing of any office equipment, marketing materials and any other business related supplies and materials
• Manage client database management program & system
• Conducting postsale satisfaction surveys, obtaining reviews from clients

Qualifications:

• Strong computer skills
• Strong organizational skills
• Strong interpersonal and communication skills
• Excellent organizational and attention to detail
• Assertive, professional, diplomatic, able to prioritize, and manage multiple tasks
• High degree of adaptability & flexibility
• Strong desire to learn new skills & knowledge
• Excellent work ethic, dependability & dedication to team/company
• Personal desire/value to produce quality work
• Ability to maintain confidentiality
• Requirements:
• High School diploma/equivalent

Hours & Compensation:

• Monday to Friday in Abbotsford office, typically between 9am and 2pm, occasional parttime hours in the evening's & weekends (remotely)

Depending on experience and skill set + a bonus structure in place


Job Type:
Part-time

Part-time hours: 25 per week


Pay:
$20.00-$25.00 per hour


Schedule:

• Monday to Friday

Ability to commute/relocate:

• Abbotsford, BC V2S 6S2: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Administrative experience (required)

Shift availability:

• Day Shift (preferred)

Work Location:
In person