Assistant Commercial Property Manager - Ottawa, Canada - Regional Group

Regional Group

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Assistant Commercial Property Manager
We are seeking an exceptional Assistant Commercial Property Manager to

effectively support and work to obtain the management of a portfolio of

commercial buildings ensuring appropriate levels of care and attentiveness are

provided to all aspects of the building, thereby achieving optimal levels of return

on investment for the ownership.

About the role

The Assistant Commercial Property Manager is responsible for:
General

Providing general office administrative support to the Property Management

team as required.

Maintaining On-Call Books for Properties within portfolio.
Assisting the Property Manager to conduct regular inspections of the

properties and tenant spaces to ensure compliance with leases and proper

upkeep of the properties which will lead to positive KPI's.

Obtaining estimates/bids for repairs at the properties, creating PO's and

inspecting work.

Monitoring and updating Angus service orders to ensure timely completion

and appropriate actions were taken.

Providing excellent tenant service; communicating and resolving tenant

requests in a timely manner and escalating any issues which may arise.

Ensuring that property files are properly maintained and kept current in

accordance with company policy; preparing and maintaining appropriate

files, records, correspondence and file notes.

Overseeing the interior and exterior maintenance and repairs of buildings in

portfolio.

Overseeing landscaping and painting, electrical and plumbing systems,

windows, doors, elevators and floors.

Making recommendations to the owners for repairs and upgrades.
Updating and improving properties to increase return on investment.
Assisting in the direction of operations staff.
Coordinating tenant move in / move out as well as agreedupon tenant

improvements.

Preparing reports on quarterly owner reports
Preparing and maintaining energy efficiency reports as required by city,

provincial, and federal mandates.

Providing oncall support as required.

Financials

Assisting in the preparation of annual budgets, yearend recoveries,

quarterly reporting and all related tenant correspondence.

Monitoring all accounts (PO's, GL's and AR) that pertain to the running of

the building.

Assisting in the collection procedures on latepaying tenants.
Performing detailed verification of all invoice amounts and information with

approved Service Orders or Contracts.

Assisting the Accounting team with questions related to the properties and

resolution of vendor issues.

About you

You have/are:

Postsecondary education or suitable professional training and experience

as an alternative

5+ years in commercial property management
RPA or CPM a plus
Must be able to obtain and maintain a PWGSC secret security clearance
Experience using Yardi and Angus
Microsoft Office (word, excel, outlook, powerpoint)
Must have a vehicle
Bilingualism an asset

About us

We:
- empower our people to strive for creativity, uniqueness, and distinction.
- are driven by values of Integrity, Commitment, Innovation, Attention,

Balance, Gratitude, and Leadership.
- have a Commercial portfolio of over 2 million sf existing portfolio plus

additional development potential of over 2 million sf.
- are actively pursuing portfolio growth opportunities.
- have been shaping real estate in Ottawa for over 60 years.
- are proud of our fun and professional environment that promotes and

rewards learning, development, and success.

We offer a dynamic opportunity with an attractive base salary and benefits.

If you are an applicant with disabilities and require accommodations, please let us

know in advance so that we may arrange for their provision.