Office Manager - Kamloops, Canada - Catholic Independent Schools Kamloops Diocese

Catholic Independent Schools Kamloops Diocese
Catholic Independent Schools Kamloops Diocese
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Kamloops, Canada

4 weeks ago

Sophia Lee

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Sophia Lee

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Description
Our Lady of Perpetual Help School

Kamloops, BC

0.4 FTE Office Manager

Our Lady of Perpetual Help (OLPH) School is located in Kamloops, BC. The school enrolls approximately 160 students from Kindergarten to Grade Seven. For the school year, OLPH is seeking an Part-Time (2 days/week) Office Manager, for a one-year interim position. This position will commence August 19, 2024, until June 30, 2025. The Office Manager is a member of the office support team.

Under the direction of and working in harmony with the Principal and other personnel, the Office Manager possesses the responsibility for the management of the school office.

The Office Manager is responsible for ensuring excellent communication between community members, providing positive service experiences to office visitors, and contributing to an efficient workflow in a busy atmosphere.


Duties include and are not limited to:
Manages school opening (Aug/Sept) and school closing (June/July) procedures and correspondence

Maintains schedules and student attendance records

Maintain inventory of office supplies and order, as required

Greet parents and visitors cordially and direct them to appropriate personnel

Ensure account payables are processed in a timely manner

Manage collections and reimbursements

Handle sensitive information in a confidential and professional manner


Qualifications:

High School diploma (required)

Certificate in office management or vocational training as a secretary is preferred

Five years of office and/or bookkeeping experience is preferred

Previous experience in a school office setting is an asset Skillsets:
Demonstrate proficiency with Microsoft Office Suite, Google Suite, and other applicable software, such as Student Information System software (MyEdBC)

Demonstrate a high attention to detail and is highly organized

Demonstrate excellent communication skills, both written and verbal

Demonstrate an awareness and appreciation for diversity

Demonstrate the ability to be flexible and adaptable with skills in critical thinking and planning

Demonstrate the ability to work as a team player

Demonstrate the ability to work with short deadlines

a cover letter noting their experience, commitment to and philosophy of Catholic education;

a Confidential Pastoral Reference Form partially completed by the applicant before sharing it with the Catholic pastor for completion and submission to CISKD
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