Staff Scheduler - Winnipeg, Canada - Health Sciences Centre

Health Sciences Centre

Verified Company

Winnipeg, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 339048

Position Number:

Posting End Date:
June 20, 2023

City:
Winnipeg

Work Location:
Health Sciences Centre

Department / Unit:
Central Staffing Office

Job Stream:
Non-Clinical

Union:
CUPE-FS-SHEOMay

Anticipated Start Date:

ASAP

FTE: 0.60

Anticipated Shift:
Days;Evenings;Nights;Weekends

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary:
$20.513, $21.129, $21.762, $22.416, $23.088, $23.780

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations.

We're united by a shared commitment to excellent and equitable health care.

Position Overview:

Under the general direction of the Manager, Central Staffing office, in consultation with the Nursing Supervisor, is responsible for ensuring that adequate staffing levels are maintained for designated units in addition to providing efficient clerical support as assigned.

Duties include:

Maintaining staffing and payroll processes utilizing ESP.
Placing calls to staff as required to cover unmet baseline requirements, shortterm absences and workload.
Placing calls to staff and offering additional shifts in accordance with applicable Collective Agreements.
Ensuring data integrity and accuracy in ESP and in all other aspects relating to staffing and alerts Manager of any discrepancies.
Following Contingency guidelines utilizing a manual staffing and payroll system, when required.
Entering data related to purchase salary (agency staff) invoices.
Acting as a receptionist for the area, taking and relaying messages, greeting and directing, staff, agency staff, visitors, etc.

Experience:

Education (Degree/Diploma/Certificate):

Complete high school education, Manitoba standards, required.
Successful completion of a recognized secretarial training program or equivalent combination of education and experience as recognized by the Centre, required.

Qualifications and Skills:

Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
Typing 45 wpm required.
Demonstrated proficiency in the use of Microsoft Office (Word and Excel) required.
Knowledge of Environment for Scheduling Personnel (ESP) or other service based staff scheduling systems preferred.
Excellent interpersonal and communication skills required.
Must understand and communicate effectively in English, verbally and in writing.

Physical Requirements:

Work under stressful conditions in a high volume, high traffic environment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT.

The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.