Consultant Financial Associate - Montréal, Canada - International Civil Aviation Organization - ICAO

International Civil Aviation Organization - ICAO
International Civil Aviation Organization - ICAO
Verified Company
Montréal, Canada

1 month ago

Sophia Lee

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Sophia Lee

beBee Recruiter
Description
Job Opening


Posting Title:


  • Consultant Financial Associate
    Department/Office:
  • International Civil Aviation Organization
    Duty Station:
  • MONTREAL
    Posting Period:
  • 27 April May 2023
    Job Opening Number:
  • 23-International Civil Aviation Organization Consultant
    Staffing Exercise
  • N/A

United Nations Core Values:
Integrity, Professionalism, Respect for Diversity

Work Location
Canada

Expected duration
11 Months


Responsibilities:


THE ORGANIZATIONAL SETTING

The Accounting Services Section (ASV) has 4 units including General Ledger and Reporting unit which includes Treasury unit, Accounts Receivable unit, Accounts Payable unit, Travel Claim unit.

ASV is responsible for the management and development of accounting systems, including the formulation of accounting policies and procedures; the maintenance of the accounts of all ICAO; the preparation of periodic and year-end financial statements for all accounts; the calculation of scales of assessment on Member States, the invoicing and subsequent recording of payments and monitoring of status of assessments from Member States; the preparation of working papers and oral reports for the Finance Committee, Council and Assembly; the preparation of cash and income projections; the processing of invoices, travel claims, fellowships and other payables, including the review and approval of duly certified invoices and other forms of payments of expenses of the Regular Programme, the Technical Co-operation Programme and all other funds; the maintenance of accounts for income from revenue producing activities and other collections, the management of the receipt, custody and disposal of all funds and other financial resources of the organization; the establishment of detailed financial rules and procedures and maintenance of a system of effective internal controls.

The incumbent will report to C/ASV and will be assigned to various units in ASV based on the needs at the particular time.

She/he will directly report to the Unit Head where she/he is assigned for assignment of work or Chief of ASV when required.


MAJOR DUTIES AND RESPONSIBILITIES
Function 1 (incl. Expected results)

Assist General Ledger and Reporting Unit:
Monitor the funds' activities, perform monthly and year-end closure activities, achieving results such as:

  • Validating transactions in each fund for compliance with International Public Sector Accounting Standards (IPSAS), ICAO Financial rules and regulations and with Assembly/Council resolutions.
  • Reviewing, analysing and approving the monthly record of financial transactions in respect of various funds/projects.
  • Prepare, validate and oversee income and expenses recognition on a monthly basis.
  • Validate all transaction details to ensure that correct accounting codes have been used.
  • Perform month end and year end closing activates to ensure the accounts are closed accurately and timely.
  • Reconcile intercompany, interfunds balances. prepare payment instructions to Treasury Office for fund reimbursements.
  • Perform bank reconciliations and related matters.
  • Ensure that adequate internal procedures are followed to produce accurate and complete accounts and making recommendations on internal control matters to supervisor.
Function 2 (incl. Expected results)

Assist General Ledger and Reporting Unit:
Assist in preparing financial statement and management reports for distribution to managements, achieving results such as:

  • Prepare monthly expense reports for funds/projects including a list of fund balances.
  • Prepare periodical donor reports based on contracts or Agreements.
  • Providing detail analysis and suggestion to senior management team regarding various fund statements.
Function 3 (incl. Expected results)

Assist Accounts Receivable unit, achieving results such as:

  • Properly record cash receipts in corresponding customer accounts, ensure the accounts for receivables are accurate and fully reconciled.
  • Issue invoices and statement of accounts to customers in a timely manner. and effectively collect the outstanding dues.
  • Recognize revenue, collect data relating to contributionsinkind from all Bureaus/offices.
Function 4 (incl. Expected results)

Assist Accounts Payable unit, achieving results such as:

  • Process invoices and payment requests, ensure complete accounting of all invoices and obligations.
  • Ensure payable accounts properly reflect ICAO's obligations and the Accounts Payable accounts are fully reconciled.
  • Ensure payments are compliance with ICAO procurement Code and contract terms.
Function 5 (incl. Expected results)

Assist Treasury Unit, achieving results such as:

  • Processing of the daily cash/cheque payments received at the Treasury counter from Delegations, Retirees and other miscellaneous payments.
  • Working with Accounts Payable, various banking software platforms, and all bank signatories to ensure all payments are processed on time. Preclearing of all payments throu
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