Administrative Assistant Iv - Halifax, Canada - Nova Scotia Power

Nova Scotia Power

Verified Company

Halifax, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title:
Administrative Assistant IV

Company, Department:
Nova Scotia Power, Accounts Payable Department

Location:
Halifax, NS, Hybrid

Type of Employment:
Regular, Full Time

Closing Date:
May 19, 2023

Reference Number: 11319

At Nova Scotia Power, we're committed to providing safe, reliable electricity so that our customers and communities can thrive.

We work across the province, from Yarmouth to Wreck Cove, to prevent power outages and to strengthen our electrical system—for today, and for the future.

As a subsidiary of Emera Inc, we provide 95% of the generation, transmission and distribution of electrical power to approximately 540,000 residential, commercial and industrial customers.

Our company is focused on new technologies to enhance customer service and reliability, reduce emissions, and add renewable energy.

We are proud to live and work in Nova Scotia.

It's why we work to understand how we can give back meaningfully, support local organizations and work collaboratively to enhance the communities we call home.

We believe that every unique perspective should be valued and that everyone should have a sense of safety and belonging—at work, and in our communities.

Leveraging the thoughts of a diverse workforce helps us to be innovative and provide the best service to our customers.

We are currently looking for a Administrative Assistant IV to join our Accounts Payable team in a Permanent position.

Reporting to the Supervisor, Accounts Payable, you will provide administrative support to the Finance Management Team and Accounts Payable group.

The role requires good judgment, excellent attention to detail skills, initiative, confidentiality, and the ability to meet deadlines.

The incumbent will be required to perform at a high level of competency with independence and the ability to work in a fast paced, high volume environment.

As Administrative Assistant IV:

You will provide support to the Accounts Payable Department with Vendor Maintenance, specifically independent validation of information provided by suppliers and entering/updating information into the Oracle system and assisting with the weekly payment runs.

Excellent customer service skills with the ability to work with all levels of internal/external customers is required.
Attention to detail and organization are vital for this role.
You will also be accountable for administrative support to the Finance Management Team.

You will be responsible for maintaining filing systems, share point sites, arranging meetings and events, word processing and spreadsheet development, processing invoices for payment, preparing electronic presentations, updating payroll, and other general administrative support duties.

You will also be accountable for tracking/reporting/following up on the Finance team's Safety and Environmental Programs.

You will be responsible for their personal safety and that of co-workers, by observing and ensuring compliance with all Occupational Health and Safety Rules Regulations.

You will be accountable for environmental performance as it relates to the environmental management system processes and initiatives.

What skills will make you successful?

This position requires a minimum of Grade XII education and a recognized Administration and/or Business Certificate (or equivalent) with a minimum of three (3) years of experience.

You are a detailed-oriented individual who works to a high standard and have strong customer service and interpersonal skills. Excellent organizational, attention to detail, multi-tasking, and communications skills are required as well.
A commitment to personal development would be an asset in this role.

At Nova Scotia Power, our employees are our greatest strength.

Our Leadership Competencies set standards that advance our business strategy, deliver results for customers, and provide career development for employees.

You support flexibility in the workplace and embrace change.

You build strong collaborative relationships with a commitment to a respectful, inclusive and productive work environment while demonstrating integrity and a commitment to operational excellence for our customers.

Lastly, we encourage you to proactively ask questions and seek information to understand how your work relates to the business goals and make well informed decisions.

Why join our team?

Flexibility:
Hybrid work model with flexible remote workdays.

Health & Wellbeing:

A comprehensive benefits plan, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.

Grow Your Career:

Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.

Community Engagement & Care:
Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching & volunteer programs, and scholarshi