Juniors Camp Program Manager at Ilsc Toronto - ILSC Education Group

ILSC Education Group

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ROLE:
Juniors Camp Program Manager at ILSC Toronto

REPORTS TO:
Director of Junior Programs

DURATION OF PROGRAM: 6 weeks, July 2 to August 13, 2023

(Pre-program staff training from June 28-June 30, 2023)

ILSC Education Group is seeking an experienced, qualified and dynamic leader to take overall responsibility for the successful delivery of our Juniors Camp program at ILSC Toronto.

Our Juniors Programs combine academics, accommodation and activities for our young students ages 13 to 17.

The Juniors Camp Program Manager is responsible for coordinating and collaborating with these separate departments to ensure our students receive a cohesive, quality summer program experience.

In addition to this coordination, the Juniors Camp Program Manager is responsible for creating a structured, caring and supportive environment for our young students through monitoring their attendance, performance, well-being and general success within the program.

The role requires developed organizational skills, a high sense of responsibility, exceptional interpersonal and communication skills, a willingness to take initiative and an ability to problem-solve.

This is a key management role. The Juniors Camp Program Manager role is a
full-time, fixed term position. Due to the nature of the work, your hours may vary and may be irregular.

The schedule timeline and hourly requirements are as follows:

Full time hours on-site a will begin on June 28, 2023, until August 13, 202
Pre-program staff training will take place from June 28, 2023, to June 30, 202
Remuneration is $1050/week

Duties and Responsibilities**The job duties of this position include, but are not limited to:
Program Set-Up and Closure

Recruitment

In collaboration with the Director of Juniors Programs, will participate in the interviewing and hiring of the 2 Toronto Activities Coordinators (1 general and 1 groupsfocused)
In collaboration with the Activity Coordinators, will lead the interviewing and hiring of the activity leaders for Toronto Juniors Program
Support recruitment and training of Juniors and Groups related staff as required

Planning

In advance of summer program start date and, in collaboration with all departments, inventory program and curriculum materials for the Toronto Juniors Programs such as Tshirts for students and staff, bus transportation cards, SIM cards if required, lanyards etc.
Lead preparations and arrange all activity bookings for the Toronto Juniors Program including obtaining quotes, creating/updating reservations and managing the budgeting and invoicing of these bookings
In collaboration with the Director of Junior Programs, create and manage policies, procedures, and support systems for the Toronto Juniors Program

Program Management

Oversee the Activity component of the Toronto Juniors Program
In collaboration with the registrations team, prepare weekly intake lists. Oversee weekly orientations for new intake of students
Initiate weekly meetings with registrations, accommodations, activities, and academic department heads
Responsible for scheduling staff for all Juniors and Groups activities
Lead daily communication with the Activity Coordinators to provide support and address any issues or concerns quickly
Provide weekly written program status reports to Director of Juniors Programs and Director of ILSC Toronto
Develop end of program report providing an overall assessment and recommendations for improvement for Toronto Juniors Program
Ensure that all ILSC rules, procedures and directives are understood and adhered to in full by all Juniors Program staff and students
In collaboration with the Activity Coordinators, assess staff performance/success and provide support as required

Student and Staff Supervision and Support

Plan and lead student orientations, ensuring that students have a clear understanding of staff roles, school rules and disciplinary procedures
Ensure the safety and welfare of the students, managing any student or staff welfare issues during the program including student illness and staff/accommodation issues and advising the Director of Junior Programs and Director of ILSC Toronto, as appropriate
Oversee student discipline as required, in line with ILSC policies
Manage student attendance and participation in all aspects of the program
Collaborate with student advising team to ensure student satisfaction/support
Schedule weekly meetings with Group Leaders (chaperones accompanying a group of students employed by travel agency) and to ensure program satisfaction
Schedule weekly meetings with students who did not travel as part of a group, to gauge satisfaction and provide support as needed
Distribute, collect, and summarize student feedback forms

Skills and Attributes

Essential