Project Assistant, Tft - Niagara, Canada - Niagara Health System

Niagara Health System

Verified Company

Niagara, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

This role is an exciting opportunity to grow professionally, develop new skills and take your career to a new level.

Reporting in to various project work streams, Project Assistants (PA) will support a variety of project related assignments including technical, clinical, training, go-live and other key enabling activities.

Working in a matrix setting, PA's will manage daily activities of the project office or assigned work stream, providing administrative and project support to all team members.

Working in a team-based environment that is mission-driven, results-focused, and customer oriented, the incumbent will support the HIS implementation from conception to completion, in addition to performing a variety of project and administrative tasks.

The incumbent should be comfortable supporting technology and may have responsibility for training and/or supporting staff and physicians directly.

We are looking for independent thinkers who are creative, detail oriented, organized and thrives on working in a fast-paced, ever-changing environment.

You are comfortable with working independently under mínimal supervision and with making decisions that support the mission, vision and core values of Niagara Health.

Additional daily activities and multi-site travel may be required. The incumbent may be required to support activities outside of regular business hours.

There is (1) Project Assistant positions available:
(1)

Ambulatory:
Ambulatory; Oncology; Rehab; Kidney Care

PROJECT RESPONSIBILITIES:

Assist in and independently plan, coordinate and implement projects of low to medium complexity

Manage stakeholder expectations and establish and maintain a consultative relationship with internal and external clients
Assist with preparation of project communications, power point presentations, and periodic reporting requirements

ADMINISTRATIVE RESPONSIBILITIES:

Serve as a liaison to the management team, organizing and coordinating organizational wide efforts Other duties as assigned
Prepare meeting agendas, minutes, presentations, communications, and training materials
Organize meetings, conferences, special events, and travel
Coordinate, review, and recommend signoff of incoming invoices
Other administrative duties as assigned

QUALIFICATIONS:

3 years of administrative, project coordination, business process/analysis, and data analysis experience or equivalent, ideally in a healthcare setting
Community College diploma specializing in Office Administration or equivalent. Postsecondary education in a computer technology or healthcare related field or equivalent in related experience
Good knowledge of project management best practice methodologies (project planning, implementation, evaluation, risk assessment, benefits realization)
Demonstrated ability to handle a large and diversified workload with often rapidly changing priorities and challenging deadlines is essential
Ability to work effectively within a multidisciplinary team
Flexible, selfdirected and able to work effectively with mínimal supervision
Experience in conducting workflow analysis, value stream mapping, data mapping, and Plan-DoStudy-Act cycles an asset

Excellent written, verbal, interpersonal communication and organizational skills

Excellent interpersonal and client relationship skills, with the ability to communicate effectively
Advanced skill level required for MS Word, Excel, Power Point, and Outlook
Ability to work in a fast paced environment, prioritize activities, and exercise attention to detail
Ability to work independently and as a team player
Proficiency in both official languages (English & French) will be considered an asset.
Consistent and regular attendance required.
Vaccines (COVID19 and others) are a requirement of the job unless you have an exemption based on medical or on a ground pursuant to the Ontario Human Rights Code.

Recruitment Specialist:
Marissa Panucci

We are especially interested in connecting if you..._
Value diversity, equity and inclusion;_
Are excited about being part of a respectful and hardworking team in the beautiful Region of Niagara;_
Identify as a member of one or more of the following equitydeserving groups: Indigenous persons, racialized, persons with disabilities, persons of diverse sexual orientations and gender identities and all others who may contribute to the further diversification of ideas._
Have background or expertise in the healthcare environment, supporting patient care and providing extraordinary customerservice_
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Niagara Health will provide accommodations through the recruitment process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes u