Executive Assistant - Toronto, Canada - Fred Victor

Fred Victor

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

INTERNAL/EXTERNAL

Job Title:
Executive Assistant - Vice President, Programs and Services Office

Position Type:
Full time, permanent, Non-Bargaining Unit

Number of Positions:1

Rate:
$55, $60,781.50, with annual increases within this band

Vacation:4 weeks to start

Benefits:
Group benefits with Life Insurance, AD&D, Extended Health and Dental Care with premiums 100% paid by the employer, LTD with premiums 100% paid by employees; paid sick leave and float day

RRSP:
RRSP with 6.5% employer contribution and 4% employee contribution after successful completion of probation

Hours:37.5 hours per week

Supervisor:
Vice President, Programs and Services

Posting Date:
January 26, 2023

Application Deadline:
February 2, 2023, by 4:00 PM

Location:
Lombard Street, Toronto with hybrid work arrangements available based on coordinated activities

Why Fred Victor?

For over 125 years, Fred Victor has been a leader in providing place and purpose to people in need in Toronto.

Our mission is to improve the health, income and housing stability of people experiencing poverty and homelessness.

We are committed to ending chronic homelessness. This is an ambitious and bold goal, but we believe, achievable.

The Executive Assistant - Vice President, Programs and Services Office provides reliable, timely, and detail-oriented administrative support to the Vice President, Programs and Services in achieving excellence across the Programs and

Services department.

Working collaboratively with other members of the Programs and Services department to support strategic initiatives, analyze qualitative and quantitative data, complete reports, and present findings, will be demonstrated through proficiency in the use of the Microsoft Office Suite, client record databases, quality tools and creative presentation software, and maintaining organized documentation that is accessible, shared, and transparent.

Does this sound like work you want to be a part of?

We offer a collaborative environment, an opportunity to join a diverse team of caring professionals and a chance to make a difference.

With over 60 programs and services and more than 21 sites, there are lots of opportunities to grow your career with us.

What You Will Do (Position Summary)

Compiling, analyzing and correlating data and other information for reports and/or to prepare for presentation to management
Attending and actively supporting meetings with the Vice President, Programs and Services, department senior management and the overall department's management team
Supporting survey instrument development and interviewing of key stakeholders at visits to Programs and Services sites
Developing and designing presentations with engaging and accessible presentation material
Structuring the organizing and tracking of projects, tasks, and activities for the Vice President, Programs and Services Office
Providing general administrative support
Supporting the scheduling and protection of the Vice President, Programs and Services time
Supporting the invoicing and payment reconciliation of the Vice President, Programs and Services
File management of Vice President, Programs and Services Office
Other duties as required

What You Bring to the Team

Postsecondary degree or diploma in a related discipline or the equivalent combination of education and experience in quality improvement or research analysis
Extensive experience working with electronic documents in various formats using Microsoft Office Suite (i.e., Word, Excel, PowerPoint), and familiarity with presentation and graphics software
Considerable experience in the areas of data identification, collection, analysis, and documentation
Advanced knowledge in working with databases to generate reports, and when required manual generation for reporting
Quality tools, Lean, Six Sigma, and or Project Management considered assets
Commitment and adherence to the values, goals and policies of Fred Victor

What Sets You Apart

Adept at critical thinking and analysis
Effective communicator and enthusiastic about learning how to continuously improve in the role
Demonstrated initiative, solutionsfocused and trustworthy
Efficiently acts on priorities containing sensitive information, with integrity and impeccable attention to detail in achieving timely results
Facilitates an accessible, antioppressive, pleasant disposition, in internal and external interactions, representing the work and reputation of the Vice President, Programs and Services

Compensation and Benefits

4 weeks of vacation to start + 1 float day
Generous paid sick leave allowance
A comprehensive Dental, Extended Health and LTD group benefits package includes individual and family coverage, including prescriptions, hospital accommodation, hearing care, paramedical practitioners and a wide variety of dental care. Additional insurance includ