Administrative Assistant to The Manager of Human - Ottawa, Canada - Ottawa Catholic School Board

Ottawa Catholic School Board

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Non-Affiliated Level 3A

COMP #

Key Accountabilities Include:

Organize, compile and manage information relating to various functions within human resources (ie. job evaluation, grievances, compliance with Collective Agreements, etc)

Prepare data for various reports and summaries

Maintain sensitive and confidential records

Assist in the preparation of HR memos and letters (MOA, LOU etc)

Attend meetings at the request of HR managers, prepare agendas and take meeting minutes

Help to maintain partnerships with internal and external stakeholders

Maintain the University secondments program

Administrator of the Edvantage program

Assist with the school supervision schedule

Review to track HR absence coding

Respond to inquiries and directs to the appropriate person or department as required

Assist in organizing department initiatives, meetings and events

Assist to track and maintain departmental budget and spending, and prepare budget updates/reports and payment requisitions as required

Provide clerical support for Human Resources including generating reports, research and accounting/financial entries and reconciliations

Support the Human Resources department as needed at special events such as board retirement dinner, job fairs, community outreach events, etc

Contribute to a positive team environment

Perform other administrative duties as assigned

Required Qualifications:

Completion of a post secondary certificate, degree or diploma program in a related and/or relevant field

3 years of administrative experience

Proficient with Google Suite (Gmail, Forms, Sheets, Drive, etc.)

Demonstrated attention to detail

Excellent organizational and communication skills

Positive team player and ability to work independently as well

Strong analytical and time management skills

Ability to create and maintain strong working relationships with stakeholders

Individuals who possess an equivalent combination of education and experience may also be considered

In addition, the following will be considered an asset:
Experience with HR processes and systems (ATE, K212, etc.)

Previous school board experience

CHRP/CPHR designation

This is a full time (1.0 FTE) permanent position with an annual salary range of $61,219 - $69,189. An employee benefits and pension package is also provided.

The effective start date is approximately May 13, 2024.

How to Apply:

About the Ottawa Catholic School Board

The Ottawa Catholic School Board (OCSB) is located in Ottawa, Ontario. As Canada's capital city, Ottawa ranks among the world's most desirable cities to call home. We have a small-town feel with a big-city presence and a population of just over a million people.

The OCSB proudly serves over 48,000 students in 89 schools. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishinabek Peoples.

We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.