Proposal/Qualification/Technical Report Writer - Ottawa - Asbex Ltd.

    Asbex Ltd.
    Asbex Ltd. Ottawa

    5 days ago

    Description

    Build Your Career with Heritage Grade


    Heritage Grade is a national leader in architectural restoration, conservation, and specialized fabrication services. For over 30 years, we have contributed to the preservation of Canada's most historically significant buildings, monuments, and architectural assets. Our work spans federal institutions, heritage landmarks, public infrastructure, and culturally significant sites across Canada.

    We combine traditional craftsmanship with modern documentation technologies, delivering high-quality restoration solutions that respect heritage integrity while meeting contemporary performance standards.

    Why Join Heritage Grade

    • Work on nationally significant heritage projects
    • Join a collaborative team of skilled professionals and craftspeople
    • Experience a unique specialization in heritage conservation
    • Enjoy a stable, growing company with long-term projects
    • Seize the opportunity to develop expertise in a niche industry

    This job is being posted for one full-time open position.

    About the Opportunity


    Heritage Grade is seeking a Proposal / Qualification / Report Writer to support business development, project pursuits, and technical documentation.

    This role will focus on preparing:

    • Requests for Proposals (RFPs)
    • Requests for Qualifications (RFQs)
    • Technical reports and assessments
    • Capability statements
    • Grant and heritage documentation
    • Internal technical documentation

    You will collaborate closely with project managers, estimators, conservators, and senior leadership.

    Key Responsibilities


    Proposal & Qualification Writing

    • Coordinate, prepare, edit, and submit RFQ/RFP responses and qualification packages.
    • Review tender documents, drawings, specifications, and addenda to identify requirements and submission criteria.
    • Develop clear, compelling narratives demonstrating Heritage Grade's expertise, project experience, and technical capabilities.
    • Maintain proposal templates, project profiles, resumes, and supporting documentation databases.

    Technical Documentation & Reporting

    • Assist in preparing technical reports, condition assessments, conservation documentation, and project summaries.
    • Compile technical information from multiple stakeholders into cohesive professional documents.
    • Ensure accuracy, consistency, and clarity across all written materials.

    Coordination & Project Support

    • Liaise with project managers, engineers, architects, conservators, and estimators to gather technical input.
    • Participate in internal strategy meetings for project pursuits.
    • Track submission deadlines and ensure timely delivery of documentation.

    Continuous Improvement

    • Improve proposal processes, templates, and document management systems.
    • Support marketing collateral, presentations, and capability materials.
    • Maintain consistency with company branding and technical standards.

    What We're Looking For


    Education


    Preferred:

    • Post-secondary degree or diploma in English, Communications, Marketing, Business, Architecture, Construction Management, or a related field
    • Equivalent industry experience will be considered

    Experience


    Preferred (but not mandatory):

    • Proposal writing in construction, engineering, architecture, or restoration industry
    • Technical writing or report preparation
    • Experience with government or institutional projects
    • Heritage, conservation, or restoration sector exposure is a strong asset.

    Skills & Competencies

    • Excellent technical and professional writing skills
    • Strong attention to detail and organizational ability
    • Ability to understand technical drawings/specifications (preferred)
    • Time management skills for multiple concurrent deadlines
    • Strong collaboration and communication skills
    • Ability to work independently with minimal supervision
    • Professional editing and proofreading capability

    Technical Skills

    • Advanced Microsoft Office (Word, Excel, PowerPoint, Outlook)
    • PDF editing software (Adobe Acrobat, Bluebeam preferred)
    • Document management platforms (SharePoint, Teams, Procore, etc.)
    • Experience with layout/design tools is an asset.

    If you are a strong writer who is passionate about construction, architecture or heritage conservation and want to contribute to meaningful projects that preserve Canada's history, we'd love to hear from you. Please apply online by March 6, 2026. Heritage Grade, a subsidiary of Asbex Ltd., is an equal opportunity employer and welcomes all qualified candidates.

    Asbex is committed to providing accommodations for applicants with disabilities during all parts of the hiring process, upon request. If contacted, please advise us if you require any accommodation.

    Thank you to all applicants in advance. We will be in contact only with those selected for an interview.

    Heritage Grade and Asbex Environmental Contractors, Divisions of Asbex Ltd. focus their efforts on the growth and development of Indigenous People in the construction industry and encourage Indigenous People to self-identify when applying to any job opportunities so we may support them.


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