Document Control Coordinator - Vancouver, Canada - Aecon Group

Aecon Group

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Come Build Your Career at Aecon

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

Safety First. Our number one core value. If we can't do it safely, we don't do it at all.

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Integrity. We lead by example, with humility and courage.
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Accountability. We're passionate about delivering on our commitments.
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Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon we:

Ensure you and your family receive the services needed to
support your mental, emotional, and physical wellbeing

Believe in helping you build your career through our
Aecon University and Leadership Programs

Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our
Aecon Women in Trades and Aecon Diversity in Trades programs, and our
Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
Are a
leader in sustainable construction. With a strong commitment to operating responsibly by
minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people.

We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

What You'll Do Here

Document Control System

Responsible for the functioning and utilization of the document control system for the project
Accountable for creating and maintaining project distribution matrix
Provides training and support to all project team members regarding appropriate document control practices this may extend to external users such as vendors, contractors, consultants, clients and other third parties
Identifies and escalates processing or other system issues to the Project Controls or Document Control Manager in a timely manner
Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions

Reporting

Assist in creating/implementation and auditing of a reporting system to track all NCR's, CAR's, RFI's, Change Request and other documentation deemed critical by the project from start to finish
Assists project teams with creating and developing reports in EDMS systems
Assists in the preparation of the end of project report
Assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals
Assist in Creation/Communication/implementation and maintenance a reporting system to track by originator all RFI's through the key milestones of their lifecycle

Documentation

Oversee the receipt, capture, control and access of all project documents
Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements.
Responsible for achieving and maintaining a high level of accuracy in capturing metadata in the EDMS system in accordance with procedures and requirements for metadata for reporting/auditing
Manage and coordinate the metadata and the process of storage for documents into the EDMS system by all internal and external parties
Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution
Accountable for appropriate postconstruction document archival / retention including as per Project Agreement specifications

What You Bring to the Team

Postsecondary education
Bachelor's Degree or College Diploma preferred, or equivalent experience
A minimum of 5 years document control experience in a construction project/site environment
Familiar with EDMS systems such as Sharepoint and Procore
Prior experience using electronic document management and document control system as well as in processing both design and vendor documentation
Proficient in electronic file management (e.g. Explorer and WinZip)
Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam
Intermediate working knowledge of MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, Powerpoint
Ability to accurately and efficiently setup, create and maintain documentation metadata
Ability to interpret and implement process, procedures, workflows and standards
Abili