Senior Executive Assistant - Toronto - Themis Solutions Inc.

    Themis Solutions Inc.
    Themis Solutions Inc. Toronto

    5 hours ago

    Description

    Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.

    We are currently seeking a Senior Executive Assistant to work closely with our senior leadership and executive teams here at Clio. This role will provide administrative assistance and operational support for the business, requiring an entrepreneurial individual with a customer service mindset and exceptional administrative, coordination, and communication skills.

    The position is based in Toronto and requires in‑person attendance 2-3 times per week.

    What you'll work on:

    • Contribute to the planning, organization, and execution of special projects, including high‑profile international events and key organizational initiatives
    • Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team
    • Coordinate team events, support community‑building, and handle logistical tasks as requested
    • Manage group‑wide meetings and agendas, take notes, and track action items for the Senior Leadership Team
    • Review, route, and respond to incoming e‑mail correspondence and organizational requests on behalf of the Senior Leadership Team
    • Organize, track, and reconcile professional finances and expenses
    • Coordinate communications and liaise directly with external partners, vendors, and clients
    • Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team
    • Maintain a high degree of trust and integrity around the protection of confidentiality
    • Act as an exemplar of Clio's values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally

    What you may have:

    • 10+ years of experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting
    • Exposure to senior leaders, business strategy and decision‑making
    • High degree of trust and integrity around the protection of confidentiality
    • Collaborative and self‑starter mindset with a bias to action
    • Flawless written and verbal communication skills, even under pressure
    • Strong interpersonal skills and capacity to develop high levels of trust
    • Capacity to multi‑task and possess excellent time‑management skills
    • Impeccable attention to detail
    • Resourceful and able to work independently with a deadline‑oriented mindset
    • Proficiency in Mac operating environments, Google Suite, Slack, Asana and Concur
    • A high level of comfort with new technologies and tools
    • High degree of professionalism, emotional intelligence and trust
    • Demonstrated keen interest in improving your craft by using AI

    What you will find here:


    Compensation is one of the main components of Clio's Total Rewards Program. We have designed a series of programs and processes to ensure fair and competitive pay practices that form the foundation of our human, high‑performing culture.

    Some highlights of our Total Rewards program include:

    • Competitive, equitable salary with top‑tier health benefits, dental, and vision insurance
    • Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, Dublin, and Sydney) to be in office minimum twice per week
    • Flexible time‑off policy, with an encouraged 20 days off per year
    • $2,000 annual counseling benefit
    • RRSP matching and RESP contribution
    • Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

    The expected salary range* for this role is $96,900 to $114,000 to $131,100 CAD. Salary bands differ by region and local currency as detailed on *Our salary bands reflect the range of skills and experience needed for the position and allow room for growth at Clio.

    Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility


    We are dedicated to diversity, equity and inclusion. We build and foster an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher‑performing teams and better innovation. We are committed to equal employment and encourage candidates from all backgrounds to apply.

    Clio provides accessibility accommodations during the recruitment process. If you require any accommodation, please let us know and we will work with you to meet your needs.

    Disclaimer: We only communicate with candidates through official email addresses.


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