Program Coordinator - Hamilton, Canada - McMaster University

McMaster University

Verified Company

Hamilton, Canada

5 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Schedule
25 hours per week, including Saturday

Education Level
2 year Community College diploma in Office Administration or related field.

Career Level
Requires 4 years of relevant experience

UNIT/PROJECT DESCRIPTION**:

Working under the supervision of the Director of the Arts & Science Program, the person in this role will be responsible for coordinating the offering of the McMaster Discovery Program (MDP), an initiative that allows adults who have experienced barriers to post-secondary education to take a free, non-credit course.

For example, the coordinator will advertise the program and recruit prospective students, liaise with internal and external partners and members of the MDP community, manage program logistics, and support and coordinate the Student Support Team.

See further details below.

JOB SUMMARY:

Responsible for developing, planning, and maintaining the efficient operation of a division and its related programs, and coordinating all aspects of the program including curriculum administration, implementation, promotion, recruitment, resource, and financial management.

Implements and maintains the efficient administrative operations at a designated site under the direction of senior staff.

PURPOSE AND KEY FUNCTIONS:

Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
Participate in the development, evaluation, and review of academic and scholarly programs and resources.
Organize, coordinate, and assist with educational programs and events such as retreats, education days and other capacity building programs.
Communicate and work collaboratively with various internal and external organizations and departments.
Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
Develop the program budget for review and approval.
Implement and maintain the program budget and expense reports. Create financial projections and make adjustments to the program budget throughout the fiscal year.
Ensure that financial accounts and reports are completed and managed competently and efficiently.
Exercise appropriate controls, monitor, and reconcile accounts.
Facilitate meetings with various individuals including, but not limited to, program stakeholders and groups.
Write a variety of documents including, but not limited to, reports, correspondence and minutes.
Use a dictaphone to transcribe correspondence and other documents.
Provide faculty and staff information regarding program policies and information about program requirements.
Provide work procedure advice and guidance to staff.
Review current academic calendar, and recommend and prepare curriculum revisions and clinical training schedules.
Plan and coordinate a variety of departmental activities and events.
Gather and compile information required for a variety of documents and reports.
Update and maintain records and databases.
Act as a liaison between the department and various stakeholders with regards to facility operations.
Train and mentor support staff and act as first point of contact with regard to issues related to administrative staff.
Ensure adherence to health and safety requirements and maintain the training database for staff
Ensure timely and efficient processing of attendance sheets and payroll for temporary, casual and continuing staff
Provide efficient facility management the administrative support structure at the designated hospital site.
Provides front line service to faculty and staff, and in consultation with senior staff, sets standards for the quality of department services.
Provide information to individuals with inquiries surrounding human resources matters including, but not limited to, collective agreements, hiring procedures, benefits, vacation, sick time, and payroll processes.

SUPERVISION:

Provide lead hand supervision and is responsible for the quality and quantity of work of others. Provide orientation and show procedures to others.

ASSETS:

ADDITIONAL INFORMATION:

This role will require working on Saturdays while the McMaster Discovery Program is running in Fall 2023.

How To Apply

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence.

In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact: