Executive Assistant - Mississauga, Canada - HW Transportation Group

HW Transportation Group
HW Transportation Group
Verified Company
Mississauga, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description

Executive Assistant - Canadian Flatbeds

Permanent full-time

Mississauga, Ontario

Full Job Description

Responsibilities:


  • Prepare and verify various documents and reports related to compliance, training, and audits
  • Be responsive to daytoday issues, take proactive role in improvement initiatives and be a highperforming team player
  • Ordering office supplies for both Mississauga and Milton locations
  • Perform administrative tasks such as: assigning phone extensions, booking travel, booking meetings, checking office mail, and coordinating office events
  • Act as a liaison between the leadership team and building management
  • Manage some aspects of banking, ordering cheques, submitting expense reports, tracking receipts and expenditures
  • Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients and customers
  • Provide support to others in the leadership team on an as need basis
  • Assist with marketing material and branding of different companies that are part of the HW Transportation Group
  • Assist with HR functions such as orientation, attendance management and benefits management
  • Various administrative duties to support the operations department
  • Managing social media posts on platforms such as: LinkedIn, Facebook and Instagram
  • Other duties, as assigned

Requirements and Skills

  • Work experience as an executive assistant or similar role from a transportation industry will be an asset
  • Excellent knowledge of MS Office with advanced skills in excel
  • Excellent communication skills, organizational skills and time management skills
  • Discretion and confidentiality
  • Ability to learn quickly and handle multiple tasks
  • Occasional travel between the facilities may be required at times
  • CCAP certification will be an asset but not required

Hours of Work
Monday to Friday, 8:30 am to 5:00 pm

Occasional weekend availability


What's In It For You

  • Competitive salary
  • Extended health and dental care benefits
  • Employee and family assistance program
  • Life insurance
  • Paid time off
  • Onsite parking

Job Types:
Full-time, Permanent


Salary:
$45,000.00-$72,368.45 per year


Benefits:


  • Dental care
  • Extended health care
  • Paid time off

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Experience:

- executive assistant: 2 years (preferred)


Work Location:
One location
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