Executive Assistant to The CEO and Cfo/office - Victoria, Canada - Abstract Developments

Abstract Developments

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reporting to CEO and CFO the Executive Assistant is a key component in ensuring success for the executive team of the Group of Companies.

This position is responsible for the seamless coordination of all day-to-day activities on behalf of the executive team, and is the point person in organizing daily meetings, personal travel, and dynamic activities.

This position is a key component to the overall success of the company.

Essential Responsibilities & Duties:

Executive Assistant to CEO:

Provide daily support to the CEO
Assist in the coordination of the CEO's personal and professional schedule
Organizes and coordinates office operations and procedures and maintains a pleasant work environment to ensure high levels of organizational effectiveness, communication and safety
Run personal errands as assigned
Coordinate staff and contractors
Organize travel for the CEO as required
Maintain related personal budgets and assist with ensuring timely payment of personal accounts
Prepare routine correspondence and as directed
Document all stakeholder communication
Maintain office supply inventory
Work with IT to ensure successful onboarding and offboarding of staff (copier set up, business card arrangement
Oversee and track alarm codes and office access
Coordinate company functions and events as required
Liaises with facility management vendors, including cleaning, and security services
Maintains professional and presentable condition and appearance of the office and arranges necessary repairs
Planning, ordering and catering company events
Complete other duties as assigned

Office Manager:

Maintain office supply inventory
Work with IT to ensure successful onboarding and offboarding of staff (copier set up, business card arrangement
Oversee and track alarm codes and office access
Coordinate company functions and events as required
Liaises with facility management vendors, including cleaning, and security services
Maintains professional and presentable condition and appearance of the office and arranges necessary repairs
Planning, ordering and catering company events
Complete other duties as assigned

Requirements:

Qualifications:

Proven work experience as a personal or executive assistant; minimum three (3) years experience strongly preferred
Demonstrated ability to work selfdirected, multitask, and prioritize daily workload
Proficiency with MS Office and Office 36
Outstanding organizational and time management skills
Strong financial/accounting acumen with a proven ability to maintain personal budgets
Knowledge of office management systems and procedures
Strong verbal and written communications skills
Demonstrated ability to exercise discretion and confidentiality
Current drivers license with proficiency in driving manual transmission automobiles preferred
Related postsecondary education is preferred, a high school diploma is required;

Benefits

We offer an excellent Total Rewards package including competitive salary, extended health, dental, vision, and Rx coverage, employee wellness program, employee performance bonus program, complimentary snacks, and a dog-friendly office.