Administrative Service Assistant - Ottawa, Canada - Office of the Chief Electoral Officer

Office of the Chief Electoral Officer

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Office of the Chief Electoral Officer
Ottawa (Ontario), Gatineau (Québec)
AS-01
$60,424 to $67,582

Closing date: 30 November :59, Pacific Time

Who can apply:

Persons residing or employed in Ottawa (ON) and within a 135 kilometer radius of Ottawa (ON), within Canadian territory, extending to, amongst others, Kingston (ON), Pembroke (ON), Maniwaki (QC), Rigaud (QC).

Important messages:

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process.

If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation.

All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Work environment:

Elections Canada offers a hybrid work model which permits telework in most situations.

However, employees are expected to work onsite at least 2 days per week (or a minimum of 40% of their working schedule).

This includes one fixed day onsite for all employees of the same team and one flexible day (i.e. not fixed) at an onsite location. Work arrangements outside of this model will be considered on an exceptional basis only.

Intent of the process:

Positions to be filled:
Number to be determined

Information you must provide:

Your résumé.

EDUCATION
Secondary school diploma or an acceptable combination of education, training and/or experience.

Degree equivalency

ESSENTIAL EXPERIENCE
Experience providing administrative support services*.

Administrative support services are defined as, for example, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, data entry and other related duties.

The following will be applied / assessed at a later date (essential for the job):
Various language requirements

LANGUAGE PROFILE
English or French, Bilingual imperative BBB/BBB, CBC/CBC and CCC/CCC

Information on language requirements

ABILITIES
Ability to communicate effectively orally
Ability to communicate effectively in writing
Ability to plan and coordinate

PERSONAL SUITABILITY
Attention to detail
Effective interpersonal skills
Client service

The following may be applied / assessed at a later date (may be needed for the job):

ASSET EXPERIENCES
Experience in drafting and formatting correspondence material such as letters, memos etc.
Experience using Excel for data entry and spreadsheet manipulation
Experience in reviewing, tracking and following up on incoming correspondence and requests
Experience providing financial support services
Experience working in a call centre

ORGANIZATIONAL NEEDS

Conditions of employment:

Reliability Status security clearance

Consent to observe strict political impartiality and neutrality for the duration of employment.
Willingness and ability to work overtime on as when needed and on short notice.

Willingness and ability to work in a hybrid work environment: in-person at 30 Victoria Street in Gatineau 2 days per week and teleworking.

A working internet connection is required to perform the duties of the position.

Other information:

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve.

We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

A test will be administered.

An interview will be administered.

Reference checks may be sought.

Please note that asset qualifications may be used at the screening stage or at any point in the hiring process.

Preference:

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

**We thank all those who apply. Only those selected for further consideration will be contacted.