Administrative Secretary 3 - Winnipeg, Canada - WRHA Community Health Services

WRHA Community Health Services

Verified Company

Winnipeg, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 334736

Position Number:

Posting End Date:
April 18, 2023

City:
Winnipeg

Site:
WRHA Community Health Services

Work Location: 755 Portage Ave

Department / Unit:
Downtown Point Douglas Admin

Job Stream:
Non-Clinical

Union:
CUPE-FS-WCEOApr

Anticipated Start Date: 05/08/2023

FTE: 1.00

Anticipated Shift:
Days

Daily Hours Worked: 7.25

Annual Base Hours: 1885

Salary:
$23.732, $24.368, $25.038, $25.709, $26.407, $27.16- Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care._

Position Overview:

Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides administrative support for Managers in the community area(s) including timekeeping and payroll support, supporting manager in Human Resource functions, preparing orders, verifying delivery and investigating discrepancies of supplies and services, coding invoices and expense claims, coordinating routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, security, etc.), workload coordination within the administrative support team, and a variety of other office duties as required.

The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).

Experience:

Five years progressively responsible secretarial experience required.
Experience with SAP would be an asset.
Administrative experience in a healthcare office would be an asset.
Workload coordination or supervisory experience would be an asset.

Education (Degree/Diploma/Certificate):

Complete high school education, Manitoba standards, required.
Successful completion of a formal postsecondary administrative assistant program required.
A combination of education and experience may be considered.

Certification/Licensure/Registration:

Not Applicable

Qualifications and Skills:

Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas as well as research information.
Excellent command of the English language (both oral and written).
Ability to learn and adapt to new computerized programs
Demonstrated problemsolving skills essential.
Ability to prioritize a large workload and independently complete a variety of administrative duties.
Demonstrated ability to independently compose basic correspondence.
Ability to maintain a high level of confidentiality.
Demonstrated ability to effectively contribute and lead in a team environment.
Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.

Physical Requirements:

Not Applicable

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT._ _The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services._