Secretary I: Regular Part-time - Stony Plain, Canada - Parkland School Division No. 70

Parkland School Division No. 70

Verified Company

Stony Plain, Canada

3 days ago

Posted by:

Sophia Lee

beBee Recruiter

Part time

Description

As a Secretary I in The Parkland School Division, you will be part of enacting our vision, mission and foundational statements.

Vision
Our students possess the confidence, resilience, insight and skills required to thrive in and positively impact the world.

Mission

We assure supportive learning environments, meaningful experiences and healthy relationships that create opportunities to develop resilience, to gain diversity in perspectives and to achieve enduring success.

The Parkland School Division currently has a
Regular Part-time Secretary I position available at
Greystone Centennial Middle School
, in Spruce Grove, Alberta
(pop. approx The position will be 17.5 hours **per week (0.5 FTE) from 8:30 until 12:00 Monday through Friday.
This position is not benefit elegible.

Greystone Centennial Middle School is a Middle School (Grades 5-9) serving approximately 525 students.

They believe that the middle years are a time to engage students in the learning community with high quality learning opportunities as well as extra-curricular activities.

Their motto is "Synergy, Creativity, and Citizenship' emphasizing the importance of collaboration for both staff and students at Greystone.

Function and Purpose of Position

Secretary I's may:

Work under the direction of the Principal and/or designate
Work independently and collaboratively as part of a team
Must enjoy working with students, families and the general public
Must be flexible and prioritize responsibilities as required.

Administration and Instructional Support

Reception, switchboard, greeting visitors, answering and making phone calls
Providing general information and referring questions or concerns to the appropriate school staff
Opening and distributing mail
Photocopying and assembling documents
Maintaining accurate filing systems
Assist with processing student registration
Work collaboratively with staff to support student learning
Assist in medical, physical and behavioral needs
Participate in school emergency response

**Student Assistance and Personal Care

Provide support, assistance and supervision to students including but are not limited to contacting parents if needed, dispensing medication, monitor students' condition, etc.
Assists ill or injured students by: providing minor first aid as necessary, provide assistance to students who occupy the school infirmary and monitor the student's condition, contact parents, guardians, school administrator or others as necessary.

Supervise Students

Provide support, assistance and supervision to students as needed.

Other Duties

As assigned

General Qualifications:

High school diploma and/or equivalency, plus general training in the operation of Microsoft Office components or equivalence
Experience with data systems, Google Docs and Power School is an asset
Emergency First Aid and NVCI training is an asset
Ability to establish a rapport quickly with staff, students and community
Able to perform in a highpaced and quickly changing workplace
Team atmosphere with the ability to be flexible is required
Excellent communication and interpersonal skills is required
Equivalencies will be considered._

Knowledge, Skills and Attitudes

Good oral and written communication skills
Good interpersonal skills
Strong organizational skills and time management
A good sense of humour
Good health and physical fitness
The ability to take direction and work independently
Flexibility, patience, sensitivity, tolerance, enthusiasm, creativity and imagination
The ability to deal with the emotional and mental stress of working with children/group of children/school setting.
First Aid Certificate
Some assignments may require use of own vehicle

This work is most rewarding for those who enjoy interacting with the public, working with children and families, having clear rules and guidelines for their work, and finding innovative ways to handle situations.

Decision Making

Secretaries are required to make good decisions to solve problems, assist student and parents, and provide support to the school's office.

It is essential to have great time management and organization skills to set competing priorities to meet time sensitive deadlines.

Working with Others

Effective team building and collaboration skills are required to keep the school's front office organized and meeting the needs of students, staff and parents.

A positive team player with a commitment to build relationships with other staff.

Physical Demands

The Secretary I may be required to routinely lift items weighting up to 50 lbs. Sometimes, heavier lifting may be required.
Ability to work in a fast pace, noisy environment with many interruptions throughout the day.
Ability to stand, bend, sit, and reach to complete assigned tasks.
Ability to provide assistance to students, staff and general public.

**Working Co