Administrative Assistant - Red Deer, Canada - Collicut Energy

Collicut Energy

Verified Company

Red Deer, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Collicutt Energy Services Corp, recognized experts in engine rebuilds and servicing and a leader in the natural gas and

diesel power generation industry, is currently seeking to fill an ADMINISTRATIVE ASSISTANT role for our Red Deer Head

Office to join our growing team. We are looking for a versatile team member to assist with a diverse array of tasks and

responsibilities and who is ready for the opportunity to grow with the company and challenge themselves.**
This position will cover an _18-24 month_** parental leave, on-site in our Red Deer headquarters.

The hours are Monday to Friday, 8:30am - 5:00pm

Primary Job Functions:

Provide administrative assistant support to human resources, payroll and other departments as required
Provide backup to Executive Assistant and backup to other positions when requested
Assist with time entry review and approval for biweekly timesheet processing
Booking travel and hotels as needed
Create and coordinate onboarding experience for new employees
Ordering uniforms
Manage coveralls
Assist with office set up
Coordinate desk & office space as needed
Manage driver insurance for USA and Canada
Update Organizational Charts on a monthly basis
Keeping archive room organized
Coordinate & assist with company event organization
Ring central support (main switchboard and phone system platform)
Manage Service Award program
Maintain the appearance of the reception area, boardroom and supply room
Building forms
Document control
Back up to all receptionist responsibilities, such as filing, photocopying, couriers, phone list, ordering business

cards, sending weekly reports, etc.

Greet and assist visitors in a positive and welcoming manner
Maintain security by following procedures and controlling access (visitor sign in, issue visitor badges)
Commitment to Collicutt Core Purpose and Core Values
All other duties & requests as required

Qualifications and Education Requirements

Certificate or diploma in Administration
3+ years of experience in an administrative role
Business or office diploma/certificate an asset

Required Competencies:

Excellent organizational skills with a strong ability to communicate effectively, both verbally and in writing
Selfmotivation; the ability to work in a very dynamic environment
Creating a positive and welcoming work environment
Strong attention to detail and accuracy
Excellent knowledge of MS Office, Adobe Acrobat XPro or equivalent, Visio, Illustrator, Photoshop, etc.
Effective time management, including the ability to anticipate and deal with the effects of change
An ability to address issues with certainty, assertiveness and with the company's best interests at the forefront
Outgoing personality & ability to multitask
Positive energy working with people and demonstrated high level of professionalism
Excellent customer service, reliability and problemsolving skills with strong analytical and decision making skills
Keen eye for detail
SAP or related ERP system experience is an asset
Ring Central experience an asset

The potential for success with our expanding, progressive, privately owned business is unlimited. We recognize our team

members as individuals, and consider mutual RESPECT to be the key to building a cohesive, productive Team.

We offer a comprehensive compensation package including: solid group benefits, RRSP matching, referral bonus, course

reimbursement and access to world class medical specialists through our unique Best Doctor's program as well as an
Employee Assistance Program.

Please submit your resume in confidence, along with your salary expectation, and availability date by responding to this

ad.