Accounts Payable a - Cornwall, Canada - City of Cornwall

City of Cornwall

Verified Company

Cornwall, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Part of Financial Services, the Accounts Payable team plays a pivotal role in helping the City of Cornwall meet its payment commitments.

This 12-month contract position is for 35 hours / week, full-time, Monday to Friday, from 8:30 am to 4:30 pm (1 hour unpaid lunch).

Reporting to the Finance Manager/Deputy Treasurer, the Accounts Payable team processes approximately 23,000 payments per year that include supplier invoices, employee expense claims, and other payment requests by 15+ internal departments.

Requirements:

Completion of secondary school (Grade 12) or equivalent with a postsecondary program in Accounting / Finance.
Recent related experience (preferably 1 year +)
Strong verbal and written English communication skills, French an asset
Experience in data entry and with Microsoft Office, Excel, Outlook, etc.
Demonstrated keyboard proficiency and the ability to operate an adding machine
Possess strong interpersonal, organizing and communication skills

Working onsite in the administrative offices at the Civic Complex in Cornwall, Ontario, this position will support business activities by performing the following duties:

Scan invoices and supporting documents into the payment system
Accurate data entry in the payment system for electronic approval
Reimburse employees by receiving and verifying expense reports
Verify vendor accounts by reconciling monthly statements and related transactions
Resolve purchase order, invoice, documentation and/or payment discrepancies
Prepare and post invoice batches
Manage EFT and cheque runs
Prepare vendor cheques and EFT payment notices for mailing
Answer inquiries from departments and suppliers
Maintain an organized workflow to ensure timely payment
Prepare manual cheques as and when required
Administration of departmental petty cash fund
Follow internal control processes
Perform other related duties as required
As part of the interview process, selected applicants will be tested in Excel