Events Specialist - Toronto, Canada - Toronto Transit Commission

Toronto Transit Commission

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB INFORMATION

Requisition ID: 7881

Number of Vacancies: 1

Department:
Marketing and Customer Experience Special Events, Rewards & Recognition Pr

Salary Information:
$70, $88,415.60

Pay Scale Group: 7SA

Employment Type:
Temporary (up to Jan 31, 2024)

Weekly Hours: 35

Off Days:
Saturday and Sunday

Shift:
Day

Posted On:
June 14, 2023

Last Day to Apply:
June 20, 2023

Reports to:
Manager, Special Events, Reward and Recognition Programs

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA.

Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud.

The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.

"

General Accountability:

Reporting to the Manager
Special Events, Rewards & Recognition Programs, the Events and Projects Specialist is responsible for managing and/or assisting with of a range of events, projects and programs strategically aligned with Corporate Customer, People and Reputation objectives, to help achieve the vision of being a transit system that makes Toronto proud. This position is responsible for planning, implementation, evaluation and ongoing improvement of assigned events and programs and assists the Special Events and Programs Specialist with large scale and high profile events and programs.

Key Job Functions:

Coordinates and implements a variety of activities to facilitate assigned events/projects
Liaises with TTC divisions and/or community/political contacts.
Provides advice and guidance to TTC departments and other stakeholders in the area of event planning and implementation.
Assists with the execution of external and inthesystem events/activities to promote and/or publicize specific TTC projects.
Arranges logistics for the effective implementation of activities including scheduling, budgeting, staffing and determining TTC's resource requirements; and conducts site visits and location planning for onsite management, menus, décor, security, audio/visual and photography requirements;
Works with a variety of internal and external stakeholders, including senior level staff/executives, to bring events/activities from concept to completion.
Works collaboratively with other sections within the department, including Customer Communications, and Design & Wayfinding, and outside the department, including Corporate Communications, ensuring the following activities are undertaken by partner departments/sections for seamless evolvement of events from beginning to execution.
Manages a variety of suppliers and service providers including: catering, interpretation service and closed captioning and attendants; and provides onsite briefings and supervision
Events supported may include ground breakings, subway station openings, new vehicle launches, milestones, banquets, luncheons, Family Day events, City/Provincial/Federal funding and/or political announcements and annual major events as assigned.
Manages the vendor for Rewards & Recognition Programs
Works with the ITS Department to create, manage, maintain, administer and make improvements to databases for the Long Service and Retirement programs
Prepares, plans and develops recommended safety requirements, and implements HIRA documentation for the section's various events and filming.
Ensures the safety requirements and obligations are met and followed in order to control possible safety hazards during event execution.
Performed related duties as assigned
Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies.

Skills:

Plan and organize activities / projects to meet section and organizational goals
Manage projects
Communicate in a variety of mediums
Education and Experience:
Completion of a university degree or college diploma in Meeting & Event Management, Communications or a related field, combined with directly related Meetings & Events planning and management experience; or a combination of education and experience deemed to be equivalent

Additional Requirements: