Project Coordinator - Ottawa, Canada - Mattamy Homes

Mattamy Homes

Verified Company

Ottawa, Canada

4 weeks ago

Posted by:

Sophia Lee

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Description

Location:

Ottawa, Ontario

Company:

Mattamy Homes (Canada)

Department:

Construction - Office, Ottawa
Employment Type:
Full-Time

Reports to:

Project Manager - Midrise

Who We Are**
Mattamy Homes is the largest privately owned homebuilder in North America, with 40-plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada, our communities stretch across the Greater Toronto Area, as well as in Ottawa, Calgary and Edmonton.

What We Offer

As a Project Coordinator, you will play a key role in our success as you undertake a wide variety of tasks related to: cost-to-date reports, shop drawings, Site Instructions, Requests for Information (RFis), change orders, processing of trade contracts, estimating, tendering and pricing, project schedule updates, drafting, meeting minutes, field documentation, and more.

Responsibilities

Follow and consistently demonstrate Mattamy Homes Core Values
Provide some contract administration for assigned projects; coordinate with purchasing for quantity takeoffs to assist in generating project budgets and confirm validity of extras and draws; assisting during tendering; and handling project information flow between all stakeholders
Maintain monthly project cost reports and circulate to stakeholders
Track entries for N.O.C. lists, Change Order lists, Backcharge lists
Oversee and monitor postings, process subtrade draws and prepare progress draw reports
Assist PM in validating draw requests and requests for extras
Track and process holdback releases, backcharges, deposits and bonds
Process and track shop drawings
Assist in coordinating submissions, distribution, and approvals of shop drawings
Process and track SI and RFI to and from consultants along with project manager
Distribute and communicate with/to affected trades, parties and job sites
Prepare trade scope of works with purchasing, as well as track and process completed contracts
Process and analyze trade draw requests reporting and reviewing with PM, and following up and clarifying with the site supervisor
Attend bid closings, as required
Understand the project schedule and adjust after discussion with PM
Complete trade performance reviews at completion of project and provide feedback to Estimating
Prepare quantity takeoffs for budget analysis to validate extras and back charges
Assist with preliminary budget preparation and estimating, when applicable
Participate in/assist with value engineering, material selections and development of specifications
Track document distribution and monitor deadlines
Collect, track, route and distribute all SI, RFI, Shop, drawings, CCN's, CO's and contracts including updating and maintaining the project network files.
Monitor and update project schedules on MS Project
Update stakeholders of project delays, schedule revisions, and assist PM in resolving scheduling issues
Issue hardcopy scheduling updates and baseline tracking
Schedule and attend startup, project, site and budget meetings, take and prepare meeting minutes and distribute to trades, consultants, clients and internal team members, as applicable
Ensure field office documentation is current drawings, SI, changes issued by consultants, addendum,
Coordinate with field staff for timely submission of receipts (packing slips and VISA Receipts), schedule status reports, field authorizations, time sheets, red lines, field reports, etc. and forward to accounts payable.
Perform any other tasks assigned by the Project Coordinator Managers and, as required, by the Director of Midrise
Assist other team members with overflow workloads, as required from time to time.

What You Bring

Construction degree or diploma from an accredited college or university.
Accuracy in duties and responsibilities.
Attention to detail and ability to multitask.
Motivation, integrity and positive attitude.
Excellent interpersonal and communication skills (both verbal and written).
Excellent computer and organizational skills.
Ability to build and maintain positive working relationships with coworkers / contacts.
Ability to work well independently and as part of a team.
Flexibility to adjust core working hours, as required.
Valid Class G driver's license for travel to other offices and construction sites, with the ability to perform field tours and inspections on an active construction site

Health & Safety
We are doing our part to safeguard your health and taking extra steps to reduce the spread of COVID-19.

All work sites and premises will allow for required physical distancing requirements, and new routines and resources such as hand sanitizer, antiseptic wipes, masks, or other protective equipment.

Why Mattamy
Be Yourself. We want it that way

At Mattamy, we're passionate about creating and promoting a diverse and in