Office Administrator - Toronto, Canada - SATOV Consultants

Description

SATOV Consultants:
Office Administrator
SATOV is a growing management consulting firm based in Toronto. Founded in 2002, the firm is recognized as the leading boutique strategy consultancy in Canada. Our work spans growth strategy, operational excellence and M&A advisory.

In addition to a group of recurring corporate clients, we have strong and growing practices in healthcare and private equity across Canada and the United States.

The SATOV value proposition is based on providing top-tier expertise with a practical edge: advice is valuable, but help is better.

Our approach and fee base are designed to be more palatable to consulting-averse leaders.

We serve senior leaders in a variety of sectors, with a specific depth of expertise in healthcare, consumer goods, loyalty and retail, financial services and business and professional services.

Our internal culture is intense and performance-driven, but also close-knit and familial. Employees at all levels work together very closely on projects. The leadership of the firm is transparent about the strategy and operations of the firm. Team members are expected to participate frequently in business development and other firm-building activities.


Role:

As Office Administrator, your job will be to ensure the seamless operation of the office environment, to support the efficient execution of our client engagements, and to support our business development activities through administrative support activities.

Reporting to a firm Partner, you will actively own the execution of office and company-related duties, including but not limited to the following:

• Office Management (40-50%)
• Managing phone calls and office correspondence;
• Coordinating and setting up company meetings;
• Managing office vendor relationships and contracts, office and kitchen supplies, office printers and equipment;
• Documenting and maintaining office processes to ensure efficient operations;
• Providing administrative and IT support coordination to the consulting team (triaging to the IT support firm)
• Provide general office support, maintaining office organization, cleanliness and efficiency
• Provide event planning support for office events including holiday parties, offsites, recruiting events, and client events
• Provide administrative support to the Partner team (2 Partners), including travel and other logistics
• Coordinate with the Managing Partner's assistant on office administration and management duties
• Human Resources Administration (1520%)
• Assist with the administrative aspect of onboarding new employees
• Track employee vacations and time off for accounting purposes (in coordination with the company's Controller)
• Managing the relationship with benefits vendors
• Business Development Support (2025%)
• Ensure our Salesforce contact database is kept up to date
• Support the Partner team as needed with managing Salesforce data, coordinating client meetings, and other BD activities as requested
• Provide logístical support to the marketing team as needed with outbound marketing activities
• Act as a backup to the Managing Partner's assistant to cover for vacations and other time off
• Operations and Consulting Team Support (1520%)
• Manage and track project startup and shutdown processes
• Assist with the planning, coordination and logistics of team activities
• Coordinate company agreements and contracts with clients, vendors, etc.
• Support consulting teams as needed with travel arrangements and other logístical support

The qualifications for the Office Administrator role listed below are all important; more important, however, than any of them is cultural fit.

SATOV is a unique place, and not everyone is suited to our culture.

You must be able to own and drive your work with intensity and get the job done, while also being a compassionate and thoughtful team member.

If you think you have this special combination of skills, please get in touch with us.

• Threeplus years of experience in a wellknown management services firm in a similar role
• Demonstrated ability to interact professionally with teams, clients and other stakeholders
• Organized individual with a keen eye for detail
• Ability to multitask, prioritize and complete tasks in a timely manner
• Discrete, sound judgement
• A people person
• Eagerness to learn and make this role their own
• Proactive and independent contributor
• Knowledge of Salesforce or a similar CRM is a strong asset

Job Types:
Full-time, Permanent


Job Types:
Full-time, Permanent


Salary:
$40,000.00-$55,000.00 per year


Benefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Toronto, ON M5H 3B3: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Language:

-