Property Support and Quality Control - Hamilton, Canada - Hamilton East Kiwanis Non-Profit Homes Inc.

Hamilton East Kiwanis Non-Profit Homes Inc.

Verified Company

Hamilton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

**Respect

Integrity
Humanity
Community

Service Excellence**JOB OPPORTUNITY

Start in January 202
Kiwanis Homes has been providing affordable, safe, and sustainable housing communities for families since 1982. We currently own and manage approximately 1,100 apartment units, townhouses, and singlefamily homes in the Hamilton and Brantford areas, and we are growing. We are seeking someone to join our knowledgeable and caring staff in_

Property Support/Quality Control
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Position objective_

As part of a 3-person team, you will oversee all operations and staff in a portfolio of both rent-geared-to income and market rent apartments, townhouses, single family dwellings, and commercial units owned or managed by the organization.

You will be directly responsible and accountable for the effective delivery of property support services and operations, including property and building routine maintenance, emergency maintenance, health and safety related maintenance, and contractor supervision.

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Core competencies_

To be successful in this position you will consistently demonstrate the following 5 competencies:

Building Collaborative Relationships
Effective Communication
Flexibility
Managing Time and Meeting Deadlines
Results Oriented

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Your total compensation will include:_

Current salary range: _$47,400 $72,600
Current starting annual salary:_ $51, ,800, commensurate with experience.
Benefits:_Comprehensive group insurance plan (medical and dental coverage; life insurance; shortterm and longterm disability; accidental death and dismemberment; employee and family assistance plan); pension plan with employer matching up to 5%; training opportunities; annual paid vacation (2 weeks up to 6 weeks based on years of service); annual paid float days; paid annual holidays in addition to statutory holidays; yearround Friday afternoons off because work ends at 1:00 p.m.

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General duties and responsibilities_

Maintain the integrity of the physical assets.
Select, supervise, and appraise contractors to ensure all functions of their job are performed in a manner that is consistent with the mission and value of the organization. Report any deficiencies or concerns to the Manager of Facilities and Maintenance to facilitate corrective action.
Respond to and document tenant enquiries, concerns, and maintenance requests that are not considered emergency in nature within 24 hours of receiving the communication.
Respond immediately to and document tenant concerns or maintenance requests that are emergency in nature.
Provide backup for the other Property Support & Quality Control staff member during absences when required.
Upon receipt of all notices to vacate, schedule a moveout inspection of the unit immediately.
Upon turnover of a unit, provide the Resident Coordinator with outstanding charges to facilitate collection.
Maintain and update Yardi system files.
Communicate persistent problems/concerns to the Manager of Facilities and Maintenance and recommend solutions.
Attend and/or represent the organization at various community meetings, seminars, and conferences when requested by the Manager of Facilities Maintenance.
Perform other duties which are directly related to the responsibilities of the position and assigned by the Manager of Facilities and Maintenance.

Financial Reporting and Control

Monitor and discuss variances with Manager of Facilities and Maintenance and Director of Operations and Director of Finance & Administration, including plans for resolution of problem areas.
Administer the purchase order system, matching PO with invoice, and confirm that work is completed satisfactorily prior to payment of invoice.
Determine if the purchase order/invoice will be a tenant chargeback and submit a copy to the Manager of Facilities and Maintenance to have the chargeback added to the tenant ledger.
Maintain inventory controls of all site equipment and supplies.
Coordinate maintenance inspection of units and projects to assess the state of repair. Determine appropriate course of action, estimate costs, and engage contractors to correct deficiencies. Coordinate the implementation of repairs, assign, and prioritize work to be determined, and inspect work performed by contractors to ensure compliance with instructions and job specifications to ensure cost efficiencies.

Maintenance Administration

Coordinate and inspect all repairs and maintenance.
Report major issues and expense requirements to the Manager of Facilities and Maintenance.
Conduct and document annual, movein, and moveout unit inspections.
Conduct weekly inspections of apartment complexes and record the condition of common hallways, laundry facilities, maintenance rooms, utility rooms, storage rooms, and exterior grounds.
Attend annual fire inspections with contractor.

Legal/Regulatory