Administrative Assistant - Vancouver, Canada - Imagia Canexia Health

Imagia Canexia Health

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant

Permanent full-time position

About the position
Imagia Canexia Health is currently on the lookout for an experienced Administrative Assistant.

This is a full-time position based in our Vancouver office.

What you'll be accountable for:

As a member of our team, you will take care of all administrative tasks related to:

Office coordination, Vancouver premises (40%)

Supplies and premises:
See to the procurement of stationery, snacks, etc.
Maintenance of photocopier
Management of office security (key inventory, alarm system coding, parking spots)
Liaise with property management to assure proper maintenance, tidiness, and safety
Management of petty cash
IT matters and needs: act as a liaison for the Vancouver sites, with our Montrealbased IT resources
Computer and peripherals inventory
Team events and social activities: logístical support with
Coordination of lunch orders
Group reservations and hospitality arrangements
Shipping

Contributions to other company functions (10%)

Help distribute internal communications when needed
Help with welcoming new employees and onpremise tasks as part of offboarding
Provide light clerical support to our Finance department (POs, coding )

Laboratory support (50%)

Organizing patient files, scanning test requisition forms and pathology reports, faxing reports
Reconciliation of laboratory invoices and coordination with the finance department
Archiving laboratory documentation
Miscellaneous laboratory support such as business license renewals, coordinating Iron Mountain (document archival & secure shredding services), supporting lab security (maintaining Keycard inventory & alarm system programming)

About you
The person our team is looking to welcome

Requirements:

Education: college or undergraduate degree
Experience: 3+ years in a bilingual and laboratory environment
Skills: MS office and GSuite, standard office procedures
A people person and a team player
A pragmatic, selfdriven, and dynamic collaborator with strong organizational skills, attention to detail, and a sense of costeffectiveness
Able to travel between Vancouver offices (Kitsilano and UBC)

About Us

We believe everyone with cancer should have the same fighting chance to survive and thrive.

We work in a rapidly evolving field that attracts smart, talented people who are committed to making a difference for cancer patients.

But not everyone has access to the latest advances. People who join us are committed to bringing equity to critical aspects of cancer care. We are a lean and driven team building on this vision from the ground up.

You're a self-starter who can pitch in right away by deploying your own expertise to make this shared vision a reality.