Administrative Assistant - Ottawa, Canada - Ledcor

Ledcor

Verified Company

Ottawa, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Description

Job Summary:

You are a dynamic administrative professional looking for a critical support role with diverse responsibilities. You have a proven commitment to customer service, a self-starter and team player.

You will ensure the smooth operation of various accounts, support the management of client relationships, book meetings, manage corporate events such as client appreciation functions and monitor, order, and receive inventory supplies.

This position requires an individual with excellent communication, organizational and planning skills, with the ability to work collaboratively and maintain multiple priorities.

You will provide a range of administrative support services to our Construction group. You will be required to work out of our head office and project sites full time.

Essential Responsibilities:

Completes administrative tasks such as: filing, managing calendars, preparing expense reports, coordinating mail and couriers, prepares and distributes correspondence as needed
Assists manager(s) with updating and maintenance of client lists and databases
Monitor online databases for RFPs, EOIs, and RFQs.
Assists in the production, maintenance and updating of proposal and marketing materials
Draft, edit and type correspondence, reports, presentations and other documentation using MS Word, Excel and PowerPoint, Adobe Acrobat Standard and Visio, ensuring they are mistake free and meet brand standards.
Carries out a wide range of sensitive and diverse administrative and operational duties within the department such as internal approvals processes, contract review and the archiving of files
Assists with the coordination of meetings including: scheduling, booking resources, compiling required materials and making catering arrangements
Maintains Business Development/ marketing materials storage room, printing and assembly area including ordering supplies.
Facilitates first day onboarding for all new hires
Performs general administrative tasks and clerical duties for the department and assists other departments as required.
Provides backup for receptionist, including communication with management, staff, contacts and visitors; acts as a resource for general administrative inquiries and information
May perform other related duties as assigned

Qualifications:

Excellent organizational and planning skills with a proven ability to problem solve
2+ years' experience in a similar administrative or related role
Previous experience in construction or a related industry would be an asset
Solid keyboarding skills with the attention to detail to find and correct errors in documents
Ability to work independently as well as in a team; good verbal and written communication skills
Ability to manage multiple tasks and set priorities
Excellent customer service focus, with an ability to work collaboratively with others
Ability to identify and propose solutions to drive efficiency or reduce manual tasks
Capable of understanding and following written procedures
Strong verbal and written communication skills

LI-NC1

LI-Onsite

Additional Information:

Company Description
Ledcor Building offers full-service construction for commercial, residential, institutional, and light industrial projects, along with expertise in green building.

Our depth of knowledge and expertise come from building hundreds of projects - of all sizes - across North America each year.

But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now

Employment Equity
At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer.

All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.