Administrative Assistant, Government Relations - Winnipeg, Canada - Engineers Geoscientists Manitoba

Engineers Geoscientists Manitoba

Verified Company

Winnipeg, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

POSITION TITLE:
Administrative Assistant, Government Relations

SUPERVISOR:
Director of Government Relations

DEPARTMENT:
Government Relations

CLASSIFICATION:
Full-time, one-year term

Engineers Geoscientists Manitoba recognizes the importance of building an exemplary labour force that is including and reflective of the population it serves. A focus on equity, diversity, and inclusion is paramount to achieving our success. The Association fosters a work environment that challenges and empowers employees, promotes learning, teamwork, and innovation, and recognizes achievement. Employees aspire to a highperformance culture that is focused on results and combines collaboration and clear direction with scope for autonomy._

HOURS OF WORK:
35 hours per week

Association office hours are 8:30 a.m. to 4:30 p.m.; Mon-Fri. Typical work week hours may fluctuate depending on the process management functions, employee needs to be flexible to meet the normal demands of the position. Various events outside of normal working hours will need to be attended.
Flexible Work Arrangements available including time divided between in office, evening, and weekend events, and occasional work from home.

PAY RATE:
The Association provides competitive compensation and benefits.

REPRESENTATIVE SKILLS

Strong organizational and communication skills, attention to detail is imperative.
Selfmotivated and demonstrates a high level of energy and flexibility.
Ability to deal with all kinds of people and provide outstanding customer service.
Good program planning; ability to perceive demands before they occur.
Strong writing and computer skills.
Maintain the highest level of professionalism and confidentiality.

DUTIES & RESPONSIBILITIES

Scope

Under general direction, provides both operational and programmatic support to the Director of Government Relations including administrative/secretarial support, managing schedules, preparing correspondence and reports, and other functions as required.

Primary Responsibilities

Assist in performing all tasks necessary to achieve the organization's mission and help execute action plans outlined by the Director of Government Relations.
Provide administrative support for assigned association committees and other distribution groups including composing and sending communication, meeting notes, and posting content on websites.
Assists the Director of Government Relations with committees and special projects.
Track lobbying hours and work with the Director of Government Relations to prepare weekly lobby reports.
Performs general clerical duties to include but not limited to:
Photocopying, scanning, and faxing
Drafting letters and memos
Collecting, sorting, and distributing mail
Filing hard copy and electronic documents
Organize all documents and reports within the department
Assists other staff with assignments and projects on a priority and time available basis.

Government Relations and Policy Support

Monitor and research history of pertinent legislation and regulation.
Review drafts of legislature testimony and regulatory comment letters.
Write Government Affairs Update articles on pertinent issues and update assigned website sections.
Create briefs, talking points, and other written materials relative to the legislative and regulatory agenda.
Assist in development of legislative and regulatory proposals and strategies.
Edit weekly Government Affairs Update before distribution.
Attend Association and political events.
Assists in conducting research, making site visits, and finding resources to help the Manager of Operations make decisions about event possibilities.

Other duties as may be assigned from time-to-time.

OTHER

Physical Requirements

Standing and walking for limited periods of time.
Sitting at a desk for extended periods of time.
Occasionally lifting and carrying of items weighing up to 20 kg or more.
Talking on the telephone for limited periods of time.
Extensive keyboarding and computer use; eye strain for limited periods of time (related to computer use).

Good Character

Must agree to a criminal record check.

INTERESTED CANDIDATES SHOULD FORWARD A LETTER OF APPLICATION AND RESUME TO:
Manager of Operations

Engineers Geoscientists Manitoba

870 Pembina Hwy,

Winnipeg, MB, R3M 2M7

Closing Date:
August 25, 2023

Job Types:
Full-time, Fixed term contract

Contract length: 12 months

Salary:
$23.21-$25.90 per hour

Benefits: