Community Operations Assistant - Manitoba, Canada - Southeast Child & Family Services

Description

COMPETITION # NATIONAL OCCUPATION CODE 14100POSITION TYPE PERMANENT, FULL-TIME RESPONSIBILITIES:

• Providing overall support to the Community Operational Manager and the Associate Manager of Community Operations.
• Provides reception for Headquarters.
• Maintains and updates information on Agency vehicles and boats, including insurance, maintenance, repairs, and special equipment costs.
• Orders, tracks, and ships office and cleaning supplies for all Southeast Communities.
• Work closely with the Community Operational Manager and the Associate Manager of Community Operations to ensure that inventories for all Communities are stocked, maintained, and tracked with the end- goal of anticipating and meeting specific requirements throughout the year while balancing financial obligations for fiscal year end.
• Tracks yearly attendance records, including flex time schedules, for the Community Operational Manager, Associate Manager of Community Operations, Maintenance, and Janitor positions.
• Ensures payment of all Headquarters bills.
• Assists Brokenhead CFS Administrative Assistant as required.
• Wide range of written composition utilizing Microsoft Office applications.
• Organizing and assists with meetings including the preparation of all relevant materials, venues, etc.
• Overseeing the maintenance of files; and all relevant parties associated with the Agency.
• Participating in and/or managing special projects.
• Flexibility in working hours (and at times locations).
• Other duties as assigned by the Community Operational Manager.

• High school diploma (post-secondary education and/or training would be considered an asset).
• Demonstrated ability to work with inventory-based software applications.
• Excellent oral and written communication skills.
• Demonstrated working knowledge of and familiarity with:
  • Indigenous culture, history, colonization, and the rural environment.
  • The Child and Family Services Act; An Act respecting First Nations, Inuit and Metis Children, youth and Families, The Adoption Act; and Indigenous child welfare practices.
• Proficiency with Microsoft Office (i.e., Word, Excel, and Outlook), CFSIS, and IM.
• Valid driver's license; a reliable vehicle.
• Satisfactory Criminal Record; Child Abuse Registry; and Prior Contact Check.