Administrative Coordinator - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:03/22/2023

Req ID: 30404

Faculty/Division:
Faculty of Applied Science & Engineering

Department:
Department of Electrical & Computer Engineering

Campus:
St. George (Downtown Toronto)

Position Number:

About us:

The Edward S. Rogers Sr. Department of Electrical & Computer Engineering is Canada's top-ranked ECE department, and one of the largest. We are home to 100 active and Emeritus professors, more than 1,400 undergraduate and 800 graduate students.

Many of our faculty members are world leaders in their field and have been recognized as the brightest and most promising scientists and engineers across the country.

ECE is a hotbed of research commercialization and new inventions at the University of Toronto. In our department, you will work at the heart of the most rapidly developing technology humankind has ever seen.

Your opportunity:

The Administrative Coordinator is responsible for the financial administration of research accounts for principal investigators, processing payment transactions utilizing FIS and HRIS, auditing monthly statements to ensure the accuracy of documents processed, resolving discrepancies and assisting professors with their expenditure planning.

The position provides administrative support to a number of professors, including handling correspondence, dealing with students and visitors, complex word-processing of technical material, updating of web pages, and event planning.

Your responsibilities will include:

Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts.
Tracking the financial status of accounts
Processing payroll
Processing expense reimbursements
Acting as the first point of contact for general enquiries
Overseeing daytoday operational needs of the unit
Preparing draft employment letters using templates

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum three (3) years of relevant financial and administrative experience, preferably in a University environment.
Proficiency in University of Toronto administrative management systems (FIS and HRIS) or equivalent systems required.
Excellent computer skills including MS Office Excel (including accurately entering data, creating and manipulating spreadsheets, working with formulas), Word (including wordprocessing and preparation of documents of varying complexity and technical writing / transcribing).
Experience entering, maintaining, and retrieving information from databases.
Experience interpreting data requiring initiative and independent judgment.
Experience working with financial reports.
Experience with determining logístical details and activities for events
Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and work environment.
Excellent customer service and communication skills (verbal and written), and ability to communicate effectively with diverse groups, including students, faculty, staff.
Demonstrated initiative, discretion, analytical and problem solving skills, accuracy with figures, and detail

- orientation.

Excellent organizational, prioritization and time management skills in order to meet competing deadlines.

Assets (Nonessential):

Experience obtaining quotations for international grant and service agreements, including an understanding of intellectual property, privacy, and liabilities in a research environment.

To be successful in this role you will be:

Assertive
Efficient
Multitasker
Organized
Problem solver
Selfdirected

Closing Date: 03/30/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Grant - Term

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

**Lived Experience Statement