Coordinator-strategy and Information - Toronto, Canada - West Park Healthcare Centre

West Park Healthcare Centre

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

West Park Healthcare Centre helps patients get their lives back by providing specialized rehabilitative and complex care after a life‐altering illness or injury such as lung disease, amputation, stroke, and traumatic musculoskeletal injuries.

West Park is building a new hospital and transforming its 27-acre site into an integrated campus of care, enabling the hospital to evolve its rehabilitative programs to meet Ontario's future healthcare needs.

Qualifications:

Postsecondary studies in Business Administration or equivalent;
Continuing Education in Project Management preferred
57 years' experience in an administrative role in a hospital
Advanced computer proficiency (Microsoft Word, Excel, Outlook, PowerPoint, Visio, Adobe Acrobat, and strong Internet research skills.
Recent project management/coordination experience preferably in a hospital setting
Attention to detail
Interpersonal, communications and organizational abilities;
Strong computer skills are a requirement.
Advanced proficiency in MS Word, Outlook, PowerPoint, Excel, Microsoft Project and Microsoft Visio
Exceptional communication (both written and verbal) and interpersonal skills.
Excellent presentation and reportwriting and minutewriting skills
Good decisionmaking ability, good judgment, initiative and diplomacy.
A proactive approach to problem solving and building positive working relationships.
Ability to anticipate, plan, prioritize, organize and follow up on multiple tasks and projects;
Ability to work independently and take initiative
Proven team player with demonstrated customer service and problem solving approach
Demonstrated comfort and experience in a fastpaced, deadlineoriented environment;
Evidence of good performance and attendance

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Accountabilities:•In collaboration with the Vice-President Strategy, Innovation & Chief Information Officer, co-ordinate and/ or
participate in various projects as assigned, to ensure that they are completed efficiently and effectively in support of achieving desired objectives, using the Centre-wide project management process and toolkit.

Specific tasks associated with project coordination include:

Reviewing and summarizing previous related reports
Establishing a project organizational structure and work plan
Developing terms of reference for work group as appropriate
Establishing and maintaining productive contact with the both internal and external stakeholders
Coordinating the development of communications plans, work plans, project plans, and Board of Directors materials
Providing project support to work group and tracking and following up on progress against the work plan
Providing written and verbal progress reports as required
Keeping uptodate project files and consolidating data and other information relevant to the project
Coordinating work and administrative routines by booking meetings, preparing agendas, scheduling appointments, locating and disseminating information
Preparing reports, documents, slides and other documentation and correspondence required for meetings

Provide administrative support to the Vice President Strategy, Innovation & Chief Information Officer and the CHRO including:

Managing calendar by responding to meeting requests, schedule and ensure all relevant materials are received and/or provided in advance of the meetings/events
Coordinating workflows to assure timely completion
Preparing PowerPoint presentations, excel spreadsheets, charts and general correspondence, ensuring professional, accurate, and timely completion;
Drafting communications, assisting with report preparation, and proof reading reports as required
Collecting data and other details to inform decisions and reports
Filing, general office duties; VISA reconciliations and expense reports
Course registrations and set up teleconferences, webcasts, webinars, and videoconferences
Liaises with the Administrative Professionals Team and other team support members as necessary to resolve administrative issues/concerns

Coordinating and support committee meetings including:

Organizing meetings, room bookings, invitations and confirmations
Ensuring that agendas and associated materials are prepared and distributed in a timely fashion
Ensuring that thorough and accurate minutes are recorded, distributed and filed and that the necessary followup is undertaken in a timely fashion.

Be aware of conditions and measures that may affect the safety of patients, residents, students, employees, volunteers, physicians and visitors including:

Compliance with the safety standards of the hospital and applicable legislation
Identification and prevention of safety issues and problems
Taking corrective action, where possible
Attendance at safety meetings/training/updates in accordance with the Centre's standards
Ability to work in a manner that exemplifies the core values of

West Park:
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