Administrative Assistant - Vancouver, Canada - advertience Inc.

advertience Inc.

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

COMPANY
advertience ('_advertising + science') _is a digital marketing consultancy that delivers services in Media, Creative Services, Analytics and Consulting.

Driven by data, advertience utilizes its extensive experience in digital marketing to enable our clients to maximize the efficiency of their Media, the efficacy of their Creative, and the accurate measurement of their performance through Analytics.

OVERVIEW

Established as a boutique digital marketing consultancy focused upon the holistic needs of marketers, advertience is seeking to expand its team to include a dynamic and personable
Administrative Assistant to the
Founder / CEO.

SUMMARY
Reporting to the CEO, we are seeking a full-time, self-motivated, and detail-oriented
Administrative Assistant to provide comprehensive executive support.

The
Administrative Assistant will proactively support the execution and coordination of the CEO's administrative responsibilities across various companies and internal teams.

Critical to the success of this role will be strong administrative, organizational, and communication capabilities.

Additionally, in this role you will function as a key team member that provides administrative and operational support across various areas of the business and related entities.

RESPONSIBILITIES:

Responsibilities will include but not limited to:

Provide day-to-day schedule management for the CEO which would include working with both professional and personal calendar sets and circulating meeting invites
Execute on a variety of administrative tasks that will help facilitate the CEO's function. Such tasks include project work, reports, presentations, organization and preparation of internal and external meetings/events and meeting/event materials, correspondence composition, travel arrangements, completion of expense and related reports, and other tasks as assigned
Manage and complete expense and related reports monthly with accurate reconciliations
Coordinate and assist in ensuring meeting agendas and requirements are accurate, and that all details are complete according to the specific needs of the meeting; prepare meeting agendas and record meeting minutes
Complete ad hoc projects with quick turnaround times as required
Prioritize and manage multiple projects simultaneously and follow through to completion
Coordinate with internal team members across companies and with external contractors and vendors
Demonstrate strong ability to work independently while maintaining a high level of confidentiality

EDUCATION

Post-Secondary Degree, Diploma or Certificate in Business Administration or equivalent

SKILLS & EXPERIENCE

3+ years of experience as an Executive and/or Administrative Assistant
Experience working with small to medium sized companies
Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
Strong organizational skills that reflect the ability to perform, taking ownership of the position; demonstrated ability to prioritize multiple tasks seamlessly with excellent attention to detail
Adept at building relationships both internally and externally to leverage resources when needed
Sound judgement regarding confidential and sensitive matters
Strong communications/project management background to manage multiple projects at once
Excellent writing, editing, grammatical, organizational, and research skills
Excellent management, timemanagement, and problemsolving skills
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat

COVID-19 OPERATIONAL IMPACT

As a result of impacts COVID-19 has had on normal business operations, all advertience employees are currently working remotely from home to comply with Government regulations and to ensure the safety of all employees.

Employees are provided with the required hardware, software, and connectivity to support business continuity through remote working during this COVID-19 period.

EQUAL OPPORTUNITY EMPLOYER
advertience Inc.

prides itself on being a quality employer with a comprehensive benefits package that includes leave, sickness, disability, health, and wellness benefits.

advertience is committed to creating a diverse environment and is proud to be an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.