Administrative Assistant - Ottawa, Canada - Westview Projects

Westview Projects

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Salary:

As an Administrative Assistant for Westview Projects Inc., your base of operations will be the Westview Projects head office, located at 18 Louisa St., Ottawa, Ontario.

The Administrative Assistant provides executive support to the Management Team and administrative support to all departments.

Reports to:
Director, Finance & Operations

Essential Functions/Responsibilities:
Administration

Assist with event coordination and/or travel, as required
Manage boardroom bookings/calendar
Oversee office supplies and services, including restocking supplies, relocating employees to new areas, equipment maintenance
Point person for property management services, such as parking permits & office cleaners' schedule
Ensure office supplies are fully stocked, including photocopier, stationery, and kitchen/cleaning supplies.
Manage IT equipment inventory & issuance (corporate devices, such as cell phones, laptop, tablets, etc.)
Process & file invoices; reconcile credit card accounts
Collect, organise & tally receipts for monthly expense submission
General data entry support for finance and project teams
Other administrative duties, as needed

Communications

Coordinate content for staff, client and/or vendor communications & prepare for distribution in software platform
Monitor & update website content, as provided
Monitor & update social media account content, as provided

Qualifications:

College Diploma in Office Administration, or a combination of education and industry experience
Administrative or office experience minimum of 2 years
Adaptability and flexibility to adjust priorities
Strong written & verbal communication
Excellent attention to detail
Microsoft Office proficiency
Ability to multitask and work independently
Ability to handle sensitive information
Aptitude for new technology
Bilingualism is an asset