Secretary 3 - Winnipeg, Canada - Shared Health

Shared Health

Verified Company

Winnipeg, Canada

4 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 357618

Position Number:

Posting End Date:
April 23, 2024

City:
Winnipeg

Employer:
Shared Health

Site:
Shared Health - Shared Health Corporate Office

Department / Unit:
Provincial Float Pool

Job Stream:
Non-Clinical

Union:

CUPE

Anticipated Start Date: 05/20/2024

FTE:1.00

Anticipated Shift:
Days

Work Arrangement:
Hybrid

Daily Hours Worked: 7.75

Annual Base Hours: 1950

Salary:
$21.436, $22.079, $22.741, $23.424, $24.127, $24.849

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview:

The incumbent is responsible for providing clerical support to the Manager(s) of Patient Care including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the ESP staff scheduling system, updating the day to day schedule changes in ESP and running staffing reports as requested.

Must adhere to the timelines and deadlines for time entry and payroll cutoffs.

Processes data entry into the SAP Payroll System from timesheets submitted by sites to which Provincial Float Pool staff are deployed.

Follows up with sites to ensure timesheets are audited and are inputted correctly with all required information. Identifies areas for improvement with timekeeping and correction notice process and works with respective areas to incorporate efficiencies. Coordinates appointment calendar for the Manager(s) and performs other clerical duties as assigned.

Experience:

Experience with ESP and SAP is required.
Minimum two years previous related experience, preferably in a health care setting.

Education (Degree/Diploma/Certificate):

Complete Grade 12 education, Manitoba standards, required.
Successful completion of a recognized secretarial training program required.
A combination of education and experience may be considered.

Certification/Licensure/Registration:

Not Applicable

Qualifications and Skills:

Excellent interpersonal, organizational and decisionmaking skills required.
Must have excellent English communication skills, both oral and written.
Typing 5060 wpm, medical terminology (pass mark 75%) required.
Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.

Physical Requirements:

Must be able to function in a high volume, high traffic environment.
Use of visual display terminal for long periods of time.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.