Administrative Assistant - Québec, Canada - Rodeo FX

Rodeo FX

Verified Company

Québec, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

As a company founded and run by an artist, it's our mission to provide talented artists with the freedom and resources they need to deliver quality work and to thrive in a fun and creative environment.

Job Description:

The responsibilities of the Administrative Assistant include assisting the CFO and Corporate lawyer with the Corporate Counsel in responding to inquiries, preparing communications and presentations.

Main responsibilities:

File documents;
Ensure accurate record keeping in the data entry system;
Assist in the creation of presentations;
Support the CFO and Corporate Counsel in their research;
Handle sensitive information in a confidential manner;
Handle administrative tasks such as organizing meetings, photocopying, etc;
Assist in preparing, correcting and standardizing the layout of various documents;
Data entry and updating of reports, as required;
Maintain contact lists;
Establish and maintain an efficient filing system for letters, reports, minutes, contracts etc.
Assist in the preparation of conference rooms for meetings and assist with special events...;
Liaise with the Executive Assistant to process requests and inquiries;

Qualifications:

Demonstrated experience as an administrative or office assistant.
Knowledge of office management systems and procedures;
Working knowledge of office equipment such as printers;
Proficiency in Google Suite (Google Slides) and MS Office (MS Excel and MS PowerPoint in particular);
Excellent time management skills and ability to prioritize work;
Attention to detail and problem solving skills;
Excellent written and verbal communication skills in English and French;
Strong organizational skills and ability to multitask
High school diploma; additional qualification as an administrative assistant (or experience in a financial and legal environment would be an

- an asset);

This position is onsite and does not allow for telecommuting.

Additional Information

Fulltime contract;
5 paid sick days;
2 additional statutory holidays in the winter holidays;
Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP);
RRSP with employer contribution;
Diversity is a core value at Rodeo FX. We are passionate about building and sustaining an inclusive and equitable work environment where diversity is celebrated and valued. We believe every member on our team enriches our work by exposing us to a broad range of ways to perceive and interact with the world, identify challenges, and to design and deliver projects._