Administrative Support - New Westminster, Canada - Aboriginal Community Career Employment Services Society

Aboriginal Community Career Employment Services Society

Verified Company

New Westminster, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About ACCESS:

ACCESS, the place to start building your future today.

ACCESS delivers a unique and diverse assortment of labour market services and support frameworks, including education, training, employment advising, and financial assistance to members of the Urban Indigenous community.

Our mission is to increase Indigenous participation in the labour market.

We develop strong partnerships with organizations and employers, understanding their employment needs and matching them to the needs of our trained and supported Indigenous clients, ensuring a successful outcome for both parties.

General Overview:

Reporting to the Director, Indigenous Skills for Success (IS4S), the Administrator provides reception, general office support and program support for the IS4S office.

The Administrator has strong knowledge of ACCESS programs and services and directs clients to appropriate resources. The Administrative Assistant is first point of client contact for scheduled or unscheduled appointments at our New Westminster office.

Our Administrator has a variety of general administration responsibilities including:

Greets and welcomes clients and guests to the office; gathers information and refers to the appropriate team member
Answers, screens and directs phone calls
Receives, sorts and distributes daily mail and deliveries
Monitors and orders office/classroom, kitchen and cleaning supplies
Ensures office, kitchen, washroom areas are tidy and presentable
Maintains general office filing systems both electronic and paperbased

Our Administrator is a key contributor to the IS4S team and supports the program in the following ways:

Leads the scheduling, administering and orientation of all IS4S assessments
Organizes and maintains student files and coordinates with referring Employment Advisor
Compiles material for student binders for the various programs
Records cheque requisitions and invoices
Provides administrative and clerical support including word processing, data base organization, photocopying, scanning and filing.

Our Administrator comes with the following technical competencies:

Completion of an Office Administration Diploma or an equivalent combination of skills and experience
2 years' experience in an office setting
Prior experience working with multibarrier and/or Indigenous people is an asset
Solid knowledge of ACCESS programs and services
Knowledge of Skills for Success competency framework
Strong proficiency in Microsoft Office Suite and strong knowledge of databases Solid verbal and written communication skills; professional and polite
Strong organization skills and attention to detail; able to effectively multitask
Strong interpersonal skills and positive customer service orientation
Ability to take initiative and leadership, as well as be a strong team player who aligns with ACCESS' core values
Adaptable to changing priorities able to set and adjust priorities

Additional benefits include:

Two wellness days per year
Paid Christmas office closure
Offsite team professional development days, typically in Whistler, BC

Curious to learn more, please submit your cover letter and resume and tell us why you are a great fit

Job Types:
Full-time, Permanent

Salary:
$42,900.00 per year

Benefits: