Database Coordinator: Family Well-being Program - Ottawa, Canada - Inuuqatigiit Centre for Inuit Children, Youth and Families

Inuuqatigiit Centre for Inuit Children, Youth and Families

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Inuuqatigiit-Centre for Inuit Children, Youth, and Families is a multi-service non-profit organization serving Inuit children and youth and their families, dedicated to providing cultural, educational, and support services in a caring, respectful, and collaborative environment that fosters strong and proud Inuit children and families.

***Under the supervision of the Manager of Family Well-Being, the Database Coordinator ensures the optimal use of the data management system by Inuuqatigiit Centre staff, maintains and analyzes data, develops reports for management, creates and adapts all aspects of the database program, trains staff on the use of the database, and oversees agency communications to promote programming and services.

KEY DUTIES AND RESPONSIBILITIES

Develop a detailed understanding of both the front and back ends of the data management system (currently the Penelope system developed by Athena Software)
Develop new content within the case management system
Assist users to input documentation and edit existing documents where required
Analyze and clean datasets extracted from the case management system
Perform quantitative data analysis of program outputs
Produce accurate reports for a range of audiences both internal and external, regular and ad hoc
Contribute to the optimization of data and reporting systems on an ongoing basis
Identify and advise on any data and/or reporting system issues that arise
Assume responsibility for optimal recording and archiving of data and analysis
Develop tools and resources to be shared with users to support their understanding and use of the case management system
Request a ticket with database support services to resolve issues pertaining to the database system and communicate the concerns and possible solutions with support staff
Train Inuuqatigiit Centre staff on the use of the agency data management and reporting tools
Keep uptodate on latest system updates for the most effective program delivery, evaluation and reporting
Assist the Manager of Family Well-Being with other documents, projects, and tasks, as relevant to skills
Maintain thorough, orderly, and confidential administrative tasks required by Inuuqatigiit Centre
Meet all tracking, evaluation, and reporting requirements of Inuuqatigiit Centre
Assist in the preparation of reports as required by funders
Attend staff meetings and training sessions as required
Adhere to all Inuuqatigiit Centre policies and procedures
Adhere to and promote the mandate and mission of the Inuuqatigiit Centre
Develop flyers to program agency programs, services, and community events based on manager requests
Assist with the development of media releases
Post communications on Inuuqatigiit Centre social media platforms and website

ACCOUNTABILITY

Accountable for the effective and efficient use and implementation of the data management system throughout Inuuqatigiit Centre
Accountable for developing timely reports to help Inuuqatigiit Centre meet deliverables identified in funding agreements
Accountable for timely creation of agency communications for distribution to promote Inuuqatigiit Centre activities and community engagement

WORKING RELATIONSHIPS

Develop supportive and professional rapport with staff team
Participate in conflict resolution when required
Act as a positive role model to promote professional values and ethics within Inuuqatigiit Centre and to the community
Assume leadership role for all aspects of work related to the database
Demonstrate autonomy and initiative
Actively participate as a member of Family Well-Being team
Support frontline Inuuqatigiit Centre staff by providing timely guidance on database system usage
Assist in the planning, organization, and delivery of Inuuqatigiit Centre Community events
Advocate for agencyspecific database needs with Bonterra
Provide training to staff on the usage of database system in a culturally safe way
Review existing training materials available through Bonterra to learn the database system and initiate further specific training directly from Bonterra support staff
Stay abreast of current changes, issues, and practices relevant to database implementation
Participate in job training and professional development opportunities
Provide adequate and appropriate feedback to staff

ENVIRONMENTAL FACTORS

Adhere to all deadlines e.g. funder reports, proposal submissions, and more
Demonstrate stress resistance and stamina
Physical ability to access a threestory building
Work regular and consistent weekly hours of work
Additional hours on occasion to meet deadlines and ensure delivery of highquality services
Ensure personal safety precautions are observed at all times
Knowledge of Inuit culture and community is desirable

QUALIFICATIONS