Administrative Assistant - Toronto, Canada - Beneva

Beneva

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Posting Title:
Administrative Assistant

Status:
Temporary (Fixed Term)

Job Description:

The Bilingual Administrative Assistant supports the executive leaders of the Group Insurance Sales department.

They provide a broad range of administrative and general office support including managing travel, scheduling and expense reporting for multiple executives at senior management levels.

JOB DUTIES- Take calls, manage scheduling and maintain travel arrangement for Executives.- Process expense reports for Executives.- Maintain financial records (budgets, expenses).- Create spreadsheet and reports for Executives to distribute to Sales team members.- Provide an excellent customer service experience and liaise with external and internal facilitators on logistics.- Monitors, tracks and reports attendance for the Executives teams.- Prepare and organize presentations for the Executives teams.- Receive visitors; manage security cards for visitors and employees.- Liaise with IT for all technological problems and requests.- Manage office supplies and other inventory and order more as required.- Order catering and, book and set-up meeting rooms.- Assist and work closely with HR Shared Services team.- Assist other head office Executives when they visit the Toronto office.- Perform other duties and projects as requested.

REQUIREMENTS:

Education- College diploma in office administration

Experience- Three to five (5) years of experience as an executive assistant to one or more executives.- Extensive experience providing administrative support to senior management, handling a broad range of administrative matters, and standard office practices and procedures.- Considerable experience working with confidential materials/information for senior management staff.

Skills:

Strong communication skills, both orally and written
Must be resourceful, adaptable and possess a high degree of initiative
Ability to prioritize multiple tasks and manage interruptions and to assess situations to determine the importance, urgency and risks.
Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and work effectively with mínimal supervision, and deal with conflicting priorities and work demands.
Microsoft Office and Office 365 proficiency
Excellent English & French language skills

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Beneva is an equal opportunity employer, so we encourage all Women, persons with disabilities, Indigenous people as well as visible and ethnic minorities to apply._
Purpose :_ True to its purpose, Beneva places people at the heart of its actions and contributes to the wellbeing of the community. It accompanies its clients in all stages of their lives, both for their insurance and for their financial services._