School Secretary - Qualicum Beach, Canada - School District #69 (Qualicum)

School District #69 (Qualicum)

Verified Company

Qualicum Beach, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

About Qualicum School District

Qualicum School District is centrally situated on east Vancouver Island and covers the area of Nanoose Bay to Bowser and spans from Errington across the Strait of Georgia to Lasqueti Island.

We serve a student population of approximately 4700 students.

Qualicum School District consists of eight elementary schools (Grades K-7), two secondary schools (Grade 8-12), an alternate school (PASS/Woodwinds) and a Distributed Learning program to support home-learning families called the Collaborative Education Alternative Program (CEAP).

False Bay School on Lasqueti Island is entirely off-grid with an immense solar project recently completed. Qualicum School District also embraces many community organizations through various school programs.

The area's natural beauty, never-ending beaches, mild climate and small-town charm make it a popular tourist destination and a great opportunity to have a career in paradise.

POSITION:
School Secretary

HOURS: 35.00 hours per week, less than 12 months per year. The annual school year work cycle for this position will commence 10 working days prior to school opening until 5 working days subsequent to school closing. The working days will not include the winter or spring breaks, nor most of the summer break.

Commencing January 8th, 2024

JOB FUNCTION:

An employee in this classification performs a variety of secretarial and accounting services to ensure the

efficient operation of the school office and to assist the principal and/or vice principal with various

administrative tasks.

REPORTING TO:

School Principal

ILLUSTRATIVE EXAMPLES OF WORK:

Performs general office duties including reception, filing, typing correspondence and reports, and

producing bulletins, newsletters and updating the school website as needed.

Collects and maintains student records including demographic, medical, behavioural, attendance,

timetables, marks, transcripts and scholarships.

Prepares a variety of reports for ministries and agencies including data collection and immunization.
Responds to inquiries from students, staff and public.
Contacts parents regarding student issues including attendance and emergencies.
Maintains school budgets and funds, including petty cash, accounts receivable, payables, bank and

account reconciliations, and preparation and distribution of reports.

Obtains quotes and processes invoices in accordance with Board practices and policies.
Prepares and submits timesheets for approval.
Receives and distributes mail.
Assists the Principal with a variety of administrative tasks including distribution of school keys.
Supervises students in the office. Provides assistance to students.
Assists organizing special events as requested.
Performs other job related duties.

REQUIRED ABILITIES AND QUALIFICATIONS:

High school graduation or certificate equivalent.
Minimum two years related experience within the last five years performing similar duties.
Successful completion of a one-year office administration or business certificate program at a recognized

institution.

Successful completion of an introductory accounting course at a recognized institution, to a minimum of

25 hours of instruction.

Competence using current district word processing and spreadsheet software to an intermediate level as

demonstrated by successful completion of appropriate courses at a recognized institution.

Keyboarding speed of 60 cwpm.
Excellent interpersonal and communication skills, and the ability to work effectively with students, staff

and public.

Ability to perform duties with speed and accuracy, and to work effectively to meet deadlines.
Ability to operate standard office equipment, follow oral instructions, and work with a minimum of

supervision.