Facilities Coordinator - Waterloo, Canada - Perimeter Institute for Theoretical Physics

Perimeter Institute for Theoretical Physics

Verified Company

Waterloo, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Perimeter Institute is seeking a highly organized and detail-oriented
Facilities Coordinator to assist and execute on aspects of facility operations including space planning, event logistics, building operations and maintenance.

As the
Facilities Coordinator, you will be responsible for ensuring the efficient operation and upkeep of the institute including cleaning, exterior maintenance, waste management, visitor housing, fitness equipment and activities to support and enhance the Research experience.

Primary Duties and Responsibilities:

Ensuring daily activities of the facility function effectively in accordance with contract specifications and requirements.
Engaging in handson maintenance and repair tasks.
Support execution of Perimeter events on site including:
Set up and take down of event requirements as needed
Monitor and update Facilities Events Calendar to ensure events run smoothly and have adequate resources
Coordinate event equipment rentals and deliveries for set up
Conduct regular inspections to identify maintenance needs, cleanliness of the facility and visitor housing for safety hazards, and potential improvements. Take appropriate action to address issues ly.
Collaborate with external contractors and service providers to obtain quotes, schedule repairs, and ensure work is completed to high standards.
Working closely with administrative team in the daytoday processing of related contract paperwork such as Work Orders, Invoices, Proposals, and Purchase Orders.
Maintain accurate records of maintenance activities, equipment maintenance history, warranties, and supplier information.
Monitor and maintain inventory levels of equipment, tools, and supplies necessary for facility operations.
Train and educate team members on proper equipment use, maintenance procedures, and safety protocols.
Respond promptly to maintenance requests and emergency situations, coordinating appropriate resources and resolving issues in a timely manner.
Participate in Perimeter's rotational oncall program outside of standard working hours
Sourcing of new external suppliers for products & services that may be required for the facility or client.
Adherence to and implementation of health, safety, quality control, and environmental policies and programs.
Other duties as assigned.

Required Knowledge, Skills and Education

Trade qualification and/or technical diploma, (or equivalent facility experience and knowledge)
13 years of experience in a coordination or maintenance role.
Facility coordination experience would be considered an asset.
Excellent organization and time management skills
Safe Work and Quality Assurance Practices
Experienced problem solver
Excellent time management skills, ability to shift priorities on an ad hoc basis, and occasional flexibility with working hours.
Must maintain a valid driver's license.